Rakkel Loise Nkoshi

· Assist with preparation of PCLD annual work plan and budget planning.

· Responsible for financial management, managing and monitoring monthly accounting and financial plans.

· Monitor Programme expenses in accordance with the budget.

· Prepare and ensure timely payment of service providers in cooperation with the PCLD finance and procurement officer.

· Render secretarial support and ensure that Programme proceedings /workshops are minute and filed properly.

· Responsible for organizing/procuring administrative and logistical aspects of project activities (meetings and workshops)

· Provide logistical support to the field team in planning field operations such as trainings, conferences and meetings.

· Monitors the availability of accessories, stocks and carries out procurement in accordance with the Progamme guidelines’.

· Manages confidential files, specifically in the areas of human resources and finance and maintain contact data base and regularly up-date.

· Keeping and updating of Diary: Arranging and scheduling appointments, meetings and events.

· Arranged for departmental and management meetings: Preparation of documents, setting up presentations and facilitating refreshments & minute taking.

· Facilitated the procurement of the Director’s office refreshments, stationaries and furniture.

· Facilitated travel arrangements for the Director: Prepare DSA claims, accommodation and transport bookings.

· Assisted the Director with research to informally respond to queries

· Elementary clerical work: Monitoring office supplies and ordering replacements, prepare procurement plans, Retrieving, Safe keeping of all documents and filling.

· Liaised with internal departments and communicating to external stakeholders: Receive incoming/outgoing submissions.

· Facilitated the weekly priority register and inventory register.

· Drafting/compiling and typing of manuscripts, letters and memoranda.

· Assisted clients with queries and provided information about insurance (policies) and other required information

· ·Took ownership of queries and ensured they are resolved timorously and effectively

· Established good relationship with all clients/stakeholders and maintained a consistent service delivery to ensure client retention and satisfaction

· Received payments and maintained monthly, weekly, and daily report transactions

· Ensured accurate completion of document and administrative duties as per departmental standards and guidelines in order to meet client's need

· Managed incoming cheques, verifications from other banks and update accordingly.

· Checked for irregularities on cheques on time and present them to coordinator to prevent loss to the bank

· Performed daily filing of cheques and bank statements

· Effectively and timorously resolved queries relating to the flow of documentation

· Assisted with the development and formalization of the team's safekeeping process