Wilhelmiina Shinene
Windhoek
Summary
Result-driven Analyst with experience in coordinating complex projects and ensuring deliverables are met on time. Possess strong problem-solving skills and showcased ability to communicate effectively with team members and stakeholders alike.
Holds an Honors degree in Law (LLB) and Bachelor of Arts in Psychology & Sociology (Honors) from the University of Namibia. Offering over 10 years of experience in project management, legal environments, and supporting executive directors and program managers. Demonstrates exceptional time management and effective communication skills. Experienced in international organizations, government, CSOs, and corporate environments.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Project Analyst
UNITED NATIONS DEVELOPMENT PROGRAMME
Windhoek
01.2024 - Current
- Supports formulation of program strategies, initiatives, and undertakes all logistical, administrative, and financial support on projects. Organizes, compiles, and processes information from donors, development partners, and program team within the office as inputs to various databases and documents. Drafts reports, concept notes, MOU, and low-value grant agreements, and performs any other activities in the Governance Portfolio. Analyzed project requirements and developed detailed plans for successful implementation. Identified potential risks and created contingency plans. Developed workflows to ensure efficient execution of tasks within the project. Provided regular progress reports on the status of the projects. Monitored and reported on issues that may impact timelines or budgets. Established effective communication channels between team members and stakeholders throughout the life cycle of the projects. Participated in meetings with clients and worked closely with managers and other staff members to ensure that projects are completed according to expectations.
Senior Policy Assistant
INTERNATIONAL ORGANIZATION FOR MIGRATION, UN MIGRATION
Windhoek
08.2023 - 01.2024
- Drafted correspondence, memoranda, reports, and presentations related to policy initiatives. Assisted in developing strategies for implementing new policies or revising existing ones. Supported Regional Office in the delivery of migration policy support to the state and other stakeholders. Assisted IOM Namibia in operationalizing UN reforms at the country, as well as national internal and external strategies. Coordinated the administrative arrangements to conduct the Network meetings, including scheduling UNNM Quarterly, Technical, and ad-hoc meetings. Supported in liaising with the related stakeholders on migration in the implementation of UN system capacity building projects by the Network, in line with the Regional Office guidelines and instructions. Supported the Regional Office in document preparation and drafting of talking points for any meetings in relation to the Global Frameworks, such as the Global Compact for Migration, the Sustainable Development Goals, and Sudan's High Council for Migration. In consultation with IOM representation to the UNCT, supported the alignment of IOM's substantive inputs and contributions with the GCM objectives and other relevant global frameworks. Drafted, developed migration policy briefing notes, and organized and delivered training for government and stakeholders.
Programme Associate
UNITED NATIONS DEVELOPMENT PROGRAMME
Windhoek
11.2021 - 08.2023
- Assisted in the coordination of program activities and resources, including scheduling meetings, preparing materials, and providing administrative support. Provided technical assistance to program participants by responding to inquiries via phone or email. Maintained detailed records of all program activities, data collection, and evaluation results. Collaborated with other departments to ensure smooth delivery of services for program participants. Organized special events such as conferences, workshops, training sessions. for program participants. Developed reports summarizing program outcomes for stakeholders and funders. Coordinated logistics related to travel arrangements for staff members attending conferences or trainings related to their respective programs. Participated in weekly team meetings to provide updates on individual projects and assist colleagues with any issues they may have encountered during their work. Prepared presentations highlighting key accomplishments achieved through the organization's programming efforts.
Executive Assistant
BRITISH AMERICAN TOBACCO
Windhoek
07.2020 - 06.2021
- Providing comprehensive and proactive logistical and secretarial support to the Country Manager; Assisting in drafting agendas and notices of meetings, taking minutes and all ancillary thereto; Organizing weekly meetings, extensive global travel arrangements, managing the work schedule (calendars, visits, and work plans); Developing and implementing complex presentations, reports, memos, and other analysis and communication materials for internal and external use using the Microsoft Office suite (Word, Excel, and PowerPoint); Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities. Monitored incoming emails and responded accordingly in a timely manner. Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
Legal Assistant
KADHILA AMOOMO LEGAL PRACTITIONERS
Windhoek
11.2018 - 06.2020
- Day-to-day management and coordination of the law firm activities and company documents; Attend to company compliance activities and prepare legal documents in a timely manner; Liaising with and responding to queries from lawyers, clients, and other introducers; Proofreading material, researching activities, and transcribing legal matters; Drafting relevant notices (Notice to Tax Bill, Notice of Set Down, and Notice to oppose Taxation) and drafting of other legal documents; Maintaining the calendar and scheduling meetings. Reviewed and organized legal documents, such as pleadings and motions. Created physical and electronic filing systems to ensure easy access to client information. Answered incoming calls from clients and other attorneys in a professional manner. Ensured that all court documents were filed on time according to established procedures.
Administrative Officer
MINISTRY OF JUSTICE
Windhoek
01.2016 - 09.2016
- Prepared papers and files for court, tribunals, hearings, and meetings; Drafted letters/correspondence, emails, minutes, notes, reports, and submissions; Contacting relevant parties, scheduling, serving court documents; Handling counter (face to face), written, and telephone enquiries; general photocopying, scanning, and filing; Created and updated records on the in-house computer system and data input. Organized and maintained filing systems for confidential documents, correspondence, and reports. Prepared and distributed agendas, minutes, presentations and other related materials for meetings.
Project Coordinator
BLUEBERRY COMMUNICATION AND MARKETING SUPPORT
Windhoek
08.2012 - 01.2016
- Provided information and regular support to stakeholders; Being the point of contact for various working groups; Planning and managing marketing campaigns, meetings, events, conferences, and trade shows by identifying, assembling, and coordinating requirements; Established contacts, developing schedules, and assignments; Developing strategic marketing initiatives and activities. Collaborated with and supervised brand ambassadors and promoters to create innovative ways to gain exposure for client products. Assisted with shortlisting and conducting interviews for the agency. Conducted market research to identify marketing opportunities, create, maintain, and strengthen the organization's overall brand through all media. Undertook daily administrative tasks to ensure the functionality and coordination of the department's activities.
Education
LL.B - Laws (Honours)
Windhoek
Windhoek01.2022
Bachelor of Arts - Sociology and Psychology
Windhoek
Windhoek01.2018
High school diploma - Senior Secondary Certificate Gr. 12
Windhoek
Windhoek01.2010
Skills
- Legal Compliance
- Document Review
- Legal Research
- Cross-cultural communication
- Presentation abilities
- Policy compliance understanding
- Legal writing
- Strong computer skills
- Office Management
- Diplomacy and Negotiation
- Networking
- Legal Compliance
- Document Review
- Legal Research
- Cross-cultural communication
- Presentation abilities
- Policy compliance understanding
- Legal writing
- Strong computer skills
- Office Management
- Diplomacy and Negotiation
- Networking
References
- DR YRIKA, MARITZ, yrika.maritz@undp.org, +264813168548, United Nations Development Programme
- MS FLORENCE SITUMBEKO, fsitumbeko@iom.int, +264812003332, International Organization for Migration
- MR SAMSON, ENKALI, enkali.kalp@gmail.com, +264813509510, Kadhila Amoomo Legal Practitioners
- MS JUSTINA KAVUNGO, justinakavungo@gmail.com, +264813029084, Blueberry Communication and Marketing Support
Accomplishments
- Led the implementation of various projects under the Governance Portfolio
- Acted as a: Knowledge Management Focal Person and Good Governance Pillar Focal Person
- Currently serving on the Joint United Nations Team on Aids Committee and the Common Country Analysis Committee tasked to draft specific documents on behalf of UN Namibia
- Represented UNDP and IOM Namibia at the international workshops.
Certification
- Project Management Certification
Languages
Oshiwambo
First Language
English
Proficient (C2)
C2
Afrikaans
Upper Intermediate (B2)
B2
Timeline
Project Analyst
UNITED NATIONS DEVELOPMENT PROGRAMME
01.2024 - Current
Senior Policy Assistant
INTERNATIONAL ORGANIZATION FOR MIGRATION, UN MIGRATION
08.2023 - 01.2024
Programme Associate
UNITED NATIONS DEVELOPMENT PROGRAMME
11.2021 - 08.2023
Executive Assistant
BRITISH AMERICAN TOBACCO
07.2020 - 06.2021
Legal Assistant
KADHILA AMOOMO LEGAL PRACTITIONERS
11.2018 - 06.2020
Administrative Officer
MINISTRY OF JUSTICE
01.2016 - 09.2016
Project Coordinator
BLUEBERRY COMMUNICATION AND MARKETING SUPPORT
08.2012 - 01.2016
- Project Management Certification
LL.B - Laws (Honours)
Windhoek
Bachelor of Arts - Sociology and Psychology
Windhoek
High school diploma - Senior Secondary Certificate Gr. 12
Windhoek
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