Summary
Overview
Work History
Education
Skills
Languages
References
Certification
Timeline
Generic

Wilhelmiina Shinene

Windhoek

Summary

Results-driven Project Management Analyst with over a decade of experience managing projects in international and legal environments. Honors degree in Law (LLB) and Bachelor of Arts (Honours) in Psychology & Sociology from the University of Namibia. Skilled in project management within legal and international settings, offering invaluable support to executive directors and program managers. Experience across international organizations, government entities, civil society organizations, and corporate/marketing sectors, showcasing exceptional time management and superior communication skills.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Project Analyst

United Nations Development Programme
01.2024 - Current
  • Supports formulation of program strategies, initiatives, and undertakes all logistical, administrative, and financial support on projects.
  • Organizes, compiles, and processes information from donors, development partners, and program team within the office as inputs to various databases and documents.
  • Drafts reports, concept notes, MOU, and low-value grant agreements, and performs any other activities in the Governance Portfolio.
  • Analyzed project requirements and developed detailed plans for successful implementation.
  • Identified potential risks and created contingency plans.
  • Developed workflows to ensure efficient execution of tasks within the project.
  • Provided regular progress reports on the status of the projects.
  • Monitored and reported on issues that may impact timelines or budgets.
  • Established effective communication channels between team members and stakeholders throughout the life cycle of the projects.
  • Participated in meetings with clients and worked closely with managers and other staff members to ensure that projects are completed according to expectations.

Senior Policy Assistant

International Organization for Migration
08.2023 - 01.2024
  • Drafted correspondence, memoranda, reports, and presentations related to policy initiatives.
  • Assisted in developing strategies for implementing new policies or revising existing ones.
  • Supported Regional Office in the delivery of migration policy support to the state and other stakeholders.
  • Assisted IOM Namibia in operationalizing UN reforms at the country, as well as national internal and external strategies.
  • Coordinated the administrative arrangements to conduct the Network meetings, including scheduling UNNM Quarterly, Technical, and ad-hoc meetings.
  • Supported in liaising with the related stakeholders on migration in the implementation of UN system capacity building projects by the Network, in line with the Regional Office guidelines and instructions.
  • Supported the Regional Office in document preparation and drafting of talking points for any meetings in relation to the Global Frameworks, such as the Global Compact for Migration, the Sustainable Development Goals, and Sudan's High Council for Migration.
  • In consultation with IOM representation to the UNCT, supported the alignment of IOM's substantive inputs and contributions with the GCM objectives and other relevant global frameworks.
  • Drafted, developed migration policy briefing notes, and organized and delivered training for government and stakeholders.

Programme Associate

United Nations Development Programme
11.2021 - 08.2023
  • Assisted in the coordination of program activities and resources, including scheduling meetings, preparing materials, and providing administrative support.
  • Provided technical assistance to program participants by responding to inquiries via phone or email.
  • Maintained detailed records of all program activities, data collection, and evaluation results.
  • Collaborated with other departments to ensure smooth delivery of services for program participants.
  • Organized special events such as conferences, workshops, training sessions for program participants.
  • Developed reports summarizing program outcomes for stakeholders and funders.
  • Coordinated logistics related to travel arrangements for staff members attending conferences or trainings related to their respective programs.
  • Participated in weekly team meetings to provide updates on individual projects and assist colleagues with any issues they may have encountered during their work.
  • Prepared presentations highlighting key accomplishments achieved through the organization's programming efforts.

Executive Assistant

07.2020 - 06.2021
  • Providing comprehensive and proactive logistical and secretarial support to the Country Manager.
  • Assisting in drafting agendas and notices of meetings, taking minutes and all ancillary thereto.
  • Organizing weekly meetings, extensive global travel arrangements, managing the work schedule (calendars, visits, and work plans).
  • Developing and implementing complex presentations, reports, memos, and other analysis and communication materials for internal and external use using the Microsoft Office suite (Word, Excel, and PowerPoint).
  • Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
  • Monitored incoming emails and responded accordingly in a timely manner.
  • Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.

Legal Assistant

Kadhila Amoomo Legal Practitioners
11.2018 - 06.2020
  • Day-to-day management and coordination of the law firm activities and company documents.
  • Attend to company compliance activities and prepare legal documents in a timely manner.
  • Liaising with and responding to queries from lawyers, clients, and other introducers.
  • Proofreading material, researching activities, and transcribing legal matters.
  • Drafting relevant notices (Notice to Tax Bill, Notice of Set Down, and Notice to oppose Taxation) and drafting of other legal documents.
  • Maintaining the calendar and scheduling meetings.
  • Reviewed and organized legal documents, such as pleadings and motions.
  • Created physical and electronic filing systems to ensure easy access to client information.
  • Answered incoming calls from clients and other attorneys in a professional manner.
  • Ensured that all court documents were filed on time according to established procedures.

Administrative Officer

01.2016 - 09.2016
  • Preparing papers and files for court, tribunals, hearings and meetings.
  • Drafting letters/correspondence, emails, minutes, notes, reports, and submissions.
  • Contacting relevant parties, scheduling, serving court documents, Handling counter (face to face), written and telephone enquiries, general photocopying, scanning and filing.
  • Creating and updating records on the in-house computer system and data input.
  • Preparing and organizing meeting agendas, taking meeting minutes, joining instructions, handouts etc.

Project Coordinator

08.2012 - 01.2016
  • Providing information and regular support to stakeholders.
  • Being the point of contact for various working groups.
  • Planning and managing marketing campaigns, meetings, events, conferences, and trade shows by identifying, assembling, and coordinating requirements, establishing contacts, developing schedules and assignments.
  • Develop strategic marketing initiatives and activities.
  • Conduct market research to identify marketing opportunities.
  • Create, maintain, and strengthen the organization's overall brand through all media.
  • Undertake daily administrative tasks to ensure the functionality and coordination of the department's activities.
  • Collaborate and supervise brand ambassadors and promoters to create innovative ways to gain exposure for client products.
  • Assist with shortlisting and conducting interviews.

Education

LL.B - Laws (Honours)

UNIVERSITY OF NAMIBIA
Windhoek, Khomas, Namibia
12-2022

Bachelor of Arts - Sociology and Psychology

UNIVERSITY OF NAMIBIA
Windhoek, Khomas, Namibia
12-2018

Higher National Certificate -

JUSTICE TRAINING CENTRE
Windhoek, Khomas, Namibia
12-2025

High school diploma - Senior Secondary Certificate Gr. 12

GROOTFONTEIN SECONDARY SCHOOL
01.2010

Skills

  • Project management
  • Project analysis
  • Project proposal creation
  • Stakeholder management
  • Time management
  • Attention to detail
  • Multitasking
  • Legal research
  • Problem-solving abilities
  • Document management
  • Legal compliance
  • Policy analysis

Languages

ENGLISH
AFRIKAANS
OSHIWAMBO

References

  • Dr. Yrika Maritz, United Nations Development Programme, +264813168548, yrika.maritz@undp.org
  • Ms. Florence Situmbeko, International Organization for Migration, +264812003332, fsitumbeko@iom.int
  • Mr. Samson Enkali, Kadhila Amoomo Legal Practitioners, +264813509510, enkali.kalp@gmail.com
  • Ms. Justina Kavungo, Blueberry Communication and Marketing Support, +264813029084, justinakavungo@gmail.com

Certification

Project Management Certificate

Timeline

Project Analyst

United Nations Development Programme
01.2024 - Current

Senior Policy Assistant

International Organization for Migration
08.2023 - 01.2024

Programme Associate

United Nations Development Programme
11.2021 - 08.2023

Executive Assistant

07.2020 - 06.2021

Legal Assistant

Kadhila Amoomo Legal Practitioners
11.2018 - 06.2020

Administrative Officer

01.2016 - 09.2016

Project Coordinator

08.2012 - 01.2016

High school diploma - Senior Secondary Certificate Gr. 12

GROOTFONTEIN SECONDARY SCHOOL

LL.B - Laws (Honours)

UNIVERSITY OF NAMIBIA

Bachelor of Arts - Sociology and Psychology

UNIVERSITY OF NAMIBIA

Higher National Certificate -

JUSTICE TRAINING CENTRE

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