Sonnette Sinombe
Walvis Bay,ER
Summary
Organized Archivist with a 7-year background in acquiring, managing and maintaining documents, records and files. Committed to making information easily accessible and following organizational rules and regulations. An individual who seeks to maintain a full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
7
7
years of professional experience
Work History
Internship
National Archives of Namibia
06.2016
- Worked in the archives administration section, archival processing of government files (Bantu administration) and the following: Sorting of records according to their groups
- Creating finding aids for the records
- Re-packing of records into boxes according to group codes
- Shelving boxes in the stack rooms.
Assistant Archivist
Municipality of Walvis Bay
05.2017 - Current
- Responsible for a range of assigned administrative tasks and duties including: Recording of all file/document movements in the archives register
- Receiving files off-loaded at the archives counter and replace these files in the allocated cabinets
- Checking the diary daily to establish which documents/files have been reserved for that day
- Locating the relevant document/file/fax and ensure that it reached the requester through the internal messenger service
- Locating all files not in the archives through physical visits to various offices in the building and satellite offices
- Diarizing all correspondence which is on call-back, retrieving the files on the diarized date and flagging all diarized correspondence/letters
- Recording and providing information from files as requested and in line with set procedures
- Opening and closing volumes in the filing system when required and in line with set procedures/Archives prescriptions
- Replacing damaged file pockets with new ones
- Receiving all mail items from the Messenger daily, e.g
- Business registrations, transfer documents, notices for outstanding debts, cheque payments, complaints, etc
- Sorting the mail in line with set procedures, distinguishing between official and private mail
- Allocating notice numbers according to the Notice Number Register
- Operating the franking machine for all outgoing mail
- Receiving and responding to a wide variety of enquiries and queries (over the counter and telephonic) regarding the archives and documents/files stored in the archives.
Education
Certificate in Management and Taxation -
University of Namibia
Windhoek, KH01.2020
Bachelors (Honors) in Records and Archives Management -
University of Namibia
Windhoek, KH01.2016
Diploma in Records and Archives Management -
University of Namibia
Windhoek, KH01.2012
Matriculated -
De Duine Secondary School
Walvis Bay, ER01.2010
Skills
- Archives Management
- Records Management
- Information Management
- Dissemination of Information Resources
- Copyright Laws
- Records Organization
- Computer literate and proficient in Microsoft applications (MS word, MS excel, PowerPoint)
- Organizational Skills
- Analytical Thinking
- IT Skills: Web design, Desktop publishing and InDesign
- Conscientiousness and ability to give attention to detail
- Knowledge of the Archives Act, ISO 15489 and use of archives
- Good customer care service and experienced in working in customer service environment
- Positive attitude towards training and personal development
- Project Support
- Quick Learner
References
- Dr. C. T. Nengomasha, Lecturer: University of Namibia, Department of Information and Communication Studies, cnengomasha@unam.na, (061) 206 3641, (061) 206 3806, Private Bag 13301, Windhoek, Namibia
- Ms. M. Ndivanga, Senior Archivist, National Archives of Namibia, muningandu.ndivanga@nlas.gov.na, (061) 293 5216, Private Bag 13250, Windhoek, Namibia
- Mrs U. Tsowases, Supervisor: Archives section - Walvis Bay Municipality, Department of Human Resources and Corporate Services, utsowases@walvisbaycc.org.na, (064) 201 3253, (064) 204 528, Private Bag 5017, Walvis Bay, Namibia
Hobbies and Interests
- Self-development activities
- Reading
- Writing
- Researching
- Exercising
- Exploring
Affiliations
- Assistant Secretary of the Walvis Bay Municipality Workers Union Representative Committee (NAPWU)
Languages
Subia, Silozi
Native language
English
Proficient
C2
Afrikaans
Advanced
C1
Timeline
Assistant Archivist
Municipality of Walvis Bay
05.2017 - Current
Internship
National Archives of Namibia
06.2016
Certificate in Management and Taxation -
University of Namibia
Bachelors (Honors) in Records and Archives Management -
University of Namibia
Diploma in Records and Archives Management -
University of Namibia
Matriculated -
De Duine Secondary School
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