SHAWN SELWYN FREDERICKS

• Provided specialist administrative program support to the PEPFAR USAID health office, ensuring effective and timely delivery of services at various USAID project implementation sites countrywide.
• Fostered strong relationships with various USAID stakeholders by providing exceptional customer service during interactions both in-person and via phone or email correspondence.
• Responsible for onboarding of new hires and facilitating program briefings with relevant team leads and/or technical experts.
• Coordinated implementing partner meetings to have senior project personnel provide updates, exchange information and ideas; improve communication and coordination; and share USAID program successes and challenges.
• Supported routine site improvement through monitoring systems site visits to evaluate data quality and provide remedial feedback to enhance program implementation.
• Leveraged strong organizational skills to maintain accurate records, streamline office procedures and trackers, creating a more efficient work environment for team members.
• Supported the Health office management team by managing their daily schedules, arranging travel, and preparing materials for presentations or meetings as needed.
• Contributed to a positive work environment with excellent interpersonal skills and an ability to resolve conflicts effectively when necessary.
• Prepared and distributed team-based activities to foster collaboration and enhance team morale.
• Volunteered to work with the Country Rerpresentative on non-health special projects like drought, water infrastructure rehabilitation, combatting wildlife crime, CBNRM, and TradeHub initiatives.

• Ensure information dissemination from Central Government to Regional & Local Authority residents and vice versa
• Provide administrative support services to the duly elected Regional Councilor
• Correspondence and speech drafting for the office of the Regional Councilor
• Co-ordinate annual office activity planning and implementation
• Co-ordinate constituency disaster management function with City of Windhoek and stakeholders
• Ensure official records management
• Ensure maintenance of assigned official vehicle and office building
• Facilitate effective information sharing initiatives with the Windhoek-East electorate
• Arrange venues and catering services for CDC and constituency meetings in general
• Make travel arrangements for Regional Councilor
• Ensure constituency stock control – order & issue
• Supervision of four (4) sub-ordinates

• Directorate Budget Management (kept commitment register for budget tracking)
• Directorate Vehicle Management (4)
• Directorate Procurement & Stock Control
• Directorate Records Management
• Supervision of Subordinates (drivers & cleaners)

• Creation of a Land Tax Database
• Creation of individual files for each agricultural commercial farm in Namibia (approximately 12,500 files)
• Deeds searches to verify data collected during the land tax data verification process
• Search and verify farm consolidation and subdivision diagram’s at the Surveyor’s General office
• Capture all verified data on computer for the compilation of the Provisional Valuation Roll
• Filing of all hard copies of verified land tax data into individual file’s created
• Safekeeping of all land tax data
• Assist and accompany valuer’s to farms during inspections for land tax valuation purposes
• Create mobile files of farms to be valued
• Verify farm ownership, legal title of farm, farm number, location of farm, etc
• In Deeds office
• Notify farm owners of inspection date
• Assist valuer during farm inspections with measurements and/or any other assignments as may be assigned by the team leader

• General office administration & management support
• Procurement (quotations, purchase orders)
• Records Management
• Responsible for office expendable supplies
• Kept office key control register
• Backstop for PA to Office Director

• Assist prospective clients with HP related enquiries and subsequent applications
• Run ITC checks on applicants
• Explain to, and assist successful applicants with signing of their HP contracts

• Receipt of all payments from clients at pay points
• Any Other duties as may be assigned by the front line manager

Completed November 2023