Summary
Overview
Work History
Education
Skills
License Vehicle
Registered Membership
Languages
References
Hobbies and Interests
Skills - Accounting Systems
Personal Information
Affiliations
Accomplishments
Languages
Certification
Websites
Timeline
Generic

Sem Laudika Shipefi

Khomasdal

Summary

I am a Chartered Development Finance Analyst with over 18 years’ work experience which entail key areas such as auditing, budget preparation, forecasting, projects’ evaluations/appraisals, cost controls, debts & revenue management, microfinance, donor funds, accounting for capital projects’ costs, assets’ management, payroll administration, financial analysis and reporting, taxation, advisory and innovation, compliance ( IFRS & others), reviewing or drafting policies and procedures, initiating and implementing internal controls, supervision, HR administration, procurement, IT administration in general, managing finance in a complex organization and so forth.

Overview

19
19
years of professional experience
1
1
Certification

Work History

Ad-hoc evaluation committee member

University of Namibia
11.2021 - Current
  • The bid evaluation committee is responsible for the following as prescribed in Section 26(4) (a-b) of the Public Procurement Act and Regulation (7) (1-3) of the Public Procurement Regulations:
  • The evaluation of pre-qualifications, bids, proposals or quotations;
  • The preparation of evaluation reports for submission to the procurement committee as provided under this Act;
  • The bid evaluation committee must, with the approval of the accounting officer and on the request by procurement committee-
  • Provide clarification on the contents of the evaluation reports referred to in section 26(4) of the Act;
  • May review the evaluation report referred to in paragraph (a) on a specific ground backed by the contents of the bidding documents and in accordance with the Act
  • The bid evaluation committee must commence with the process of examination and evaluation of bids in accordance with Section 52 of the Act within five days after the opening of bids;
  • The process of examination and evaluation of bids referred to in sub-regulation (2) must be completed within 14 days after the opening of the bids or such other period as a public entity may extend, but not exceeding 30 days

Cost and Management Accountant

University of Namibia
01.2019 - Current
  • Budget preparation: Compile the annual and medium-term budget of the university (at cost centre level per expense line) in the required form/s to be presented to Council, the Ministry of Higher Education, NCHE and as may be required
  • Budget monitoring and control: Regularly manage the section to ensure that all expenditures are in line with the budget targets of the University; Oversee the monitoring of expenditures against income to ensure that expenditures do not exceed the available income; Regularly compare actual results with budget to ensure that significant variances are addressed appropriately with relevant persons or revision of the original budget is done in line with appropriate guidelines
  • Cost analysis and evaluation: Use the adopted costing model to identify and quantify the products needs and requirements of an activity (costing); Compare the quantified costs of an activity with the benefits expressed in monetary terms to ascertain the viability/ sustainability of an activity (cost and benefit analysis)
  • Appraise capital/investment projects: Cost allocation: Perform checks to ensure that costs are appropriately posted; Ensure that proper controls are in place to avoid the distortion of the data; Maintain the accurate and complete general ledger
  • Ensure that donor funds are appropriately accounted for
  • Capital Projects/work in progress: Ensure that votes for approved new capital projects are created; Ensure that relevant costs are recorded to appropriate cost centres and capital projects accounts; Ensure that retention fees are correctly accounted for; Ensure that payments for capital projects are in line with undertaken projects and relevant documents are attached and acknowledged by the responsible persons before payments
  • Furthermore, ascertain the availability of funds; Ensure that completed capital projects are correctly transferred to appropriate assets accounts
  • Accounts reconciliation: Reconcile the capital projects accounts on monthly basis; Reconcile the retention account and ensure that appropriate adjustments are done; Transfer the completed capital projects to respective asset categories; Capitalise borrowing costs when necessary; Update the loan accounts; Prepare the consolidation journals; Prepare records for audit and coordinate the audit process
  • Management reporting: Preparing management accounts; Prepare the monthly variance analysis report, address the significant variance with respective heads of cost centres/ departments and provide guidance for appropriate and remedial action or decision making; Liaise with respective head of departments/cost centre to complete the monthly management pack; Ensure that the general ledger is up to date and re-allocations and reversals are done timeously; Furnish advices that will advance the operations of the institution and propel it to attain it vision
  • Staff management: Manage and lead costing staff to attain the section’s objectives; Manage staff personal development plans; Manage the performance of staff
  • Policies and procedures: Assist the Assistant Bursar with the compilation and / or review policies and procedures as and when required; Implement processes, policies and procedures as the need arises
  • Other general duties within the Unit: Any other duties assigned by the Bursar

Accountant: General Ledger

University of Namibia
04.2017 - 12.2018
  • Ensure that financial records are maintained in accordance with accepted policies and procedures, analyse financial information and prepare monthly management reports;
  • Ensure that financial information recorded is complete and accurate at all times, prepare records for audit and coordinate the audit process;
  • Oversee the work of accountants by ensuring that recons prepared by them are accurate and agree with the general ledger;
  • Ensure the integrity of the general ledger and the fixed asset register;
  • Ensure that statutory deductions and suppliers are paid on time;
  • Ensure that controls are maintained and make recommendation on the efficient and effective mode of operation and provide advices that will expedite the current business practices;
  • Act in the absence of the assistant bursar;
  • Attend to senior management ‘s requests such as reviewing of policies and procedures, maintaining action tracker of tasks assigned to respective divisions etc

Acting Assistant Bursar: Accounts payable, Stores, Assets, procurement and Reporting

University of Namibia
06.2017 - 10.2017
  • Facilitate the development of the new financial system;
  • Reviewing policies and procedures;
  • Oversee accounts payable, store room, assets and procurement sections;
  • Ensure that there are adequate funds to meet the monthly obligations;
  • Review the creditors’ recons and authorize payments;
  • Partake in senior management meetings regarding operational matters;
  • Coordinate the audit;
  • Attend to other management requests or queries regarding matters pertaining to our sections;
  • Direct the department/sections to attain the desired goals

Seconded to the University of Namibia

University of Namibia
01.2017 - 03.2017
  • Speed up the preparation of the audit by preparing reconciliations that have been behind such as payroll recons, creditor’s recons and sort out the fixed asset account balance discrepancies;
  • Attend to prior audit findings

Accountant

Namibia Business School – University of Namibia
08.2015 - 03.2017
  • Reconcile all balance sheet accounts and prepare monthly management accounts;
  • Prepare the budget and forecasts as well as administer the budget;
  • Prepare the monthly payroll and ensure that salaries, suppliers and statutory deductions are paid on time;
  • Ensure that IT related systems are functioning appropriately;
  • Benefits management, HR Admin (onboarding and termination) and leave management;
  • Perform monthly backups and ensure timely monthly and yearly closure of books;
  • Ensure that cash is always deposited on time, stored safely and liquidity is maintained;
  • Financial audit preparation and coordinate the audit process;
  • Monitor the collection of funds and ensure that debit orders are uploaded on time;
  • Maintain the fixed asset register;
  • Approve day to day journals;
  • Analyze financial information to recommend or develop efficient use of resources and procedures;
  • Implement and /or enhance internal controls;
  • Supervise the finance and administration clerk, IT consultant and general assistant officers

Accountant

G4S Namibia
10.2014 - 08.2015
  • Ensure that financial records are maintained in accordance with group of company’s policies and all accepted accounting policies and prepare financial statements;
  • Prepare management accounts;
  • Ensure accurate and timely month and year end closure of books;
  • Prepare the audit file and coordinate the audit process;
  • Review all balance sheet account recons and ensure that they are performed on monthly basis before management’s reports are prepared;
  • Prepare monthly payroll reconciliation;
  • Ensure that the backup of sales data is done before the debtor’s run of recurring sales is processed and maintain the sales development analysis on monthly basis;
  • Monitor the collections of funds from clients and provide guidelines on recoverability;
  • Ensure that appropriate doubtful debts allowance is raised on monthly basis;
  • Ensure that inventory is counted on monthly basis and a report is provided before month end and yearly closure of books;
  • Maintain intercompany loans repayment schedule;
  • Maintain the fixed asset register;
  • Ensure that suppliers’, VAT, Import VAT, and intercompany loans are paid on time and other financial deadlines are met;
  • Ensure that companies have adequate funds on monthly basis for paying salaries;
  • Approve adjusting /correction journals;
  • Document business processes and enhance or implement internal controls;
  • Supervise debtors’ clerks, creditors’ clerks, cashbook clerks, junior bookkeeper as well as the junior accountant

Accountant

FIDES Bank Namibia Limited
04.2010 - 09.2014
  • Ensure financial records are maintained in compliance with accepted policies and procedures
  • Compile, analyze financial information and prepare financial statements;
  • Ensure accurate and timely monthly, quarterly and year end close;
  • Establish and monitor the implementation and maintenance of accounting control procedures;
  • Continuous support and maintenance of budget and forecast activities;
  • Financial audit preparation and coordinate the audit process;
  • Ensure accurate and appropriate recording and analysis of revenues and expenses;
  • Analyze and advise on business operations including revenue and expenditure trends, financial commitments and future revenues;
  • Analyze financial information to recommend or develop efficient use of resources and procedures;
  • Enhance business processes, internal controls and or implement thereof;
  • Reconcile and maintain balance sheet accounts;
  • General ledger operations;
  • Perform tax computations and ensure that returns are submitted;
  • Maintain the fixed asset register as well as the commitment register;
  • Supervise bookkeepers

Senior Trainee Accountant

Grand Namibia Public Accountants and Auditors
07.2007 - 03.2010
  • Planning audits, identifying risks and developing audit plans
  • Audit of annual financial statements in accordance with General Accepted Accounting Practice (GAAP), International Financial Reporting Standards (IFRS) and International Standards on Auditing;
  • Assigning tasks to team members and management of the team members;
  • Advising clients on International Financial Reporting Standards (IFRS) implementation;
  • Comprehensive review of accounting systems and internal controls;
  • Review and supervision of audits;
  • Training and managing the development of staff members;
  • Provision of tax advice on all forms of taxes;
  • Preparing audited annual financial statements;
  • Preparing audit management reports and others

Assistant Accountant for salaries

Ministry of Environment & Tourism
12.2006 - 06.2007
  • Preparing and processing monthly salary adjustments, overtime, deductions, writing off all cancelled cheques and preparing salary recalls
  • Processing correction journals;
  • Preparing last pay certificate in case of transfers and issuing original and duplicate tax directives;
  • Reconciling tax and preparing tax certificates;
  • Compiling general expenses and manual payments;
  • Attending to all queries regarding salaries;
  • Assisting the supervisor to improve the standards of living regarding office environment and related activities to ensure a motivated workforce

Assistant Accountant: Budget and Revenue

Ministry of Environment and Tourism
08.2006 - 12.2006
  • Processing the external transactions for the government store/garage, S& T, debit acceptance as well as remuneration;
  • Reconciling non-payroll, suspense accounts and the revenue ledger;
  • Attending to all enquiries regarding the availability of funds;
  • Processing correction journals;
  • Enhancing and maintaining the development of the accounting system for the ministry

Education

Masters of Science - Development Finance

University of Namibia
12.2022

Certificate - Financial Modelling and Analysis

University of Cape Town
12.2021

Master of Business Administration Degree -

Regent Business School
12.2016

Bachelors of Technology - Accounting & Finance

Polytechnic of Namibia
12.2006

National Diploma - Accounting & Finance

Polytechnic of Namibia
12.2005

National Certificate - Accounting & Finance

Polytechnic of Namibia
12.2004

Grade 12 Certificates -

Gabriel Taapopi
12.2002

Skills

  • Attention to detail
  • Asset Management
  • Audit coordination
  • Bids evaluation
  • Cost management
  • Compliance
  • Financial reporting
  • Financial forecasting
  • Financial management
  • Budget preparation and monitoring
  • Budget analysis
  • HR & Payroll administration
  • Annual planning
  • Capital projects
  • Taxation
  • Policy improvements
  • Policy implementation
  • Data analysis
  • Regulatory compliance
  • Team leadership
  • Stakeholder engagement
  • Performance monitoring
  • Staff management
  • Conflict resolution

License Vehicle

Code B (8), have own vehicle

Registered Membership

  • Chartered Institute of Development Finance (CIDEF)
  • Association of Chartered Certified Accountants (ACCA)

Languages

  • English, Excellent, Excellent, Excellent
  • Oshiwambo, Excellent, Excellent, Excellent

References

  • Ms. Sophia Nashima, Head of Finance, Seasons Travel Agency, 081 360 4408, sophia@seasons.com.na
  • Mr. Sinsikus Amwiigidha, Finance Director, Metro Namibia, 081 299 8688, samwiigidha@metro.com.na
  • Mr. Ronald Beukes, Partner, Grand Namibia, 081 128 9095, rbeukes@grandnam.net

Hobbies and Interests

  • Learning
  • Reading accounting magazines/articles
  • Mentoring

Skills - Accounting Systems

  • Pastel Express
  • Pastel Evolution
  • IFMS
  • Great Plains
  • ITS
  • Bankers Realm
  • CaseWare
  • Acumatica
  • IDU
  • Accpac
  • SAP
  • Finstel
  • Meditech
  • Microsoft Office

Personal Information

  • ID Number: 85120910017
  • Health Status: Good
  • Gender: Male
  • Marital Status: Married

Affiliations

  • Swimming
  • Studying

Accomplishments

  • Transferred knowledge
  • Improved internal controls
  • Enhanced the costing unit's operations by employing costing officers
  • Conflict resolution
  • Improved the debt collection process
  • Reviewed policies and guidelines such as for assets, budget guidelines etc
  • Effective management of staff
  • Enhanced systems by implementing controls
  • Resolved prior years prolonged audit matters

Languages

Oshiwambo
First Language
English
Upper Intermediate (B2)
B2

Certification

  • Chartered Development Finance Analyst

Timeline

Ad-hoc evaluation committee member

University of Namibia
11.2021 - Current

Cost and Management Accountant

University of Namibia
01.2019 - Current

Acting Assistant Bursar: Accounts payable, Stores, Assets, procurement and Reporting

University of Namibia
06.2017 - 10.2017

Accountant: General Ledger

University of Namibia
04.2017 - 12.2018

Seconded to the University of Namibia

University of Namibia
01.2017 - 03.2017

Accountant

Namibia Business School – University of Namibia
08.2015 - 03.2017

Accountant

G4S Namibia
10.2014 - 08.2015

Accountant

FIDES Bank Namibia Limited
04.2010 - 09.2014

Senior Trainee Accountant

Grand Namibia Public Accountants and Auditors
07.2007 - 03.2010

Assistant Accountant for salaries

Ministry of Environment & Tourism
12.2006 - 06.2007

Assistant Accountant: Budget and Revenue

Ministry of Environment and Tourism
08.2006 - 12.2006

Masters of Science - Development Finance

University of Namibia

Certificate - Financial Modelling and Analysis

University of Cape Town

Master of Business Administration Degree -

Regent Business School

Bachelors of Technology - Accounting & Finance

Polytechnic of Namibia

National Diploma - Accounting & Finance

Polytechnic of Namibia

National Certificate - Accounting & Finance

Polytechnic of Namibia

Grade 12 Certificates -

Gabriel Taapopi

Similar Profiles

CREATE PROFILE
Sem Laudika Shipefi