Rejoice Kaenda
Windhoek, Khomas
Summary
With a proven track record at the Ministry of Safety and Security, I excel in organizational leadership and clerical support, enhancing departmental productivity by over 30%. Skilled in fostering stakeholder relationships and streamlining operations, my expertise in file organization and meeting facilitation drives operational excellence and supports strategic objectives.
Overview
28
28
years of professional experience
Work History
Senior Administrative Officer
Ministry Of Safety And Security, DEPT: Correctional Service
04.2006 - Current
- Control and Supervise junior staff assigned to Auxiliary Services Department
- Liaison with the Chief Control Administrative Officer concerning the acquisition of stock and equipment.
- Responsible for stock control and asset management functions at Head Office, that include receiving, issuing of stock and posting into relevant registers.
- Conduct annual stocktaking exercise at Correctional Facilities.
- Identification and determination of redundant stock/items/assets at all Correctional Facilities.
- Handling of enquiries from staff members regarding stock control, asset register, inventories.
- Establish and negotiate contract terms and conditions and maintain supplier relationships
- Prepare flawless emails and technical memorandums upon direction of immediate supervisor.
- Work with internal and external stakeholders to to determine procurement needs, quality and delivery requirements.
- Comply with and maintain knowledge of applicable rules, legislation, regulations, standards and best practise.
- Ensure compliance with and government regulations through rigorous monitoring of processes and procedures.
Private Secretary
Ministry Of Safety And Security, DEPT: Correctional Service
08.2001 - 03.2006
- Enabled seamless transitions between projects/initiatives by maintaining comprehensive records of key decisions/actions for reference in future planning or execution phases.
- Safeguarded sensitive information by implementing strict confidentiality measures when handling classified materials or discussions.
- Optimized time management for the Executive Director by keeping detailed calendars updated with appointments while prioritizing tasks based on urgency or importance levels effectively.
- Enhanced Executive Director's productivity by managing schedules, organizing meetings, and handling correspondence.
- Liaised successfully between internal departments/external partners delivering clear communications supporting collaboration and alignment across all levels.
- Streamlined communication for the Executive Director by promptly responding to inquiries and directing requests to appropriate departments.
- Promoted a professional image of the Executive Directors office through polished presentations, well-crafted correspondences, and organized documentation.
- Contributed to a positive work environment by fostering collaboration between colleagues and providing administrative support as needed.
- Increased efficiency in daily operations by maintaining an organized filing system for important documents and records.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Continually sought methods for improving daily operations, communications with other Ministries and Agencies, recordkeeping, and data entry for increased efficiency.
Private Secretary
Namibia University of Science and Technology
08.1997 - 11.2000
- Enhanced Departments productivity by managing schedules, organizing meetings, and handling correspondence.
- Liaised successfully between internal departments/external partners delivering clear communications supporting collaboration and alignment across all levels.
- Streamlined communication for the executive by promptly responding to inquiries and directing requests to appropriate departments.
- Assisted in event planning for company functions, ensuring seamless coordination of logistics and successful execution of events.
- Increased efficiency in daily operations by maintaining an organized filing system for important documents and records.
Education
High School Diploma -
Wennie Du Plessis High School
Windhoek, Khomas, Namibia.National Diploma in Commerce - Commerce
Namibia University of Science And Tecnology
Windhoek, Khomas, NamibiaSkills
- Organizational leadership
- Meeting facilitation
- Customer service
- Clerical support
- Travel arrangements
- File organization
- Office procedures
- Maintaining records
Timeline
Senior Administrative Officer
Ministry Of Safety And Security, DEPT: Correctional Service
04.2006 - Current
Private Secretary
Ministry Of Safety And Security, DEPT: Correctional Service
08.2001 - 03.2006
Private Secretary
Namibia University of Science and Technology
08.1997 - 11.2000
High School Diploma -
Wennie Du Plessis High School
National Diploma in Commerce - Commerce
Namibia University of Science And Tecnology
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