Paloma Van Heerden Mazila
Windhoek
Summary
Experienced and accomplished Procurement Professional with over 10 years of success in administrative assistance, procurement, and project management within both commercial and government contracting environments. Adept at implementing best practices, driving cost savings, and enhancing operational efficiency. Possesses strong negotiation, analytical, and organizational skills with a proven track record of optimizing resources and propelling organizational growth.
Overview
18
18
years of professional experience
Work History
Senior Procurement Officer
Namibia Revenue Agency
Windhoek
08.2023 - Current
- Developed cost-effective procurement strategies to enhance profitability
- Negotiated vendor contracts ensuring quality standards and timely delivery
- Managed procurement processes, supplier performance, and compliance with regulatory requirements
- Prepared detailed procurement reports and conducted market research to identify potential suppliers
Acting Procurement Manager
Namibia Revenue Agency
Windhoek
04.2021 - 07.2024
- Oversaw procurement operations, ensuring timely delivery of goods and services
- Advised on procurement methods and prepared bidding documents for compliance
- Conducted risk assessments and prepared financial forecasts for procurement decisions
- Supervised procurement teams, fostering efficiency and collaboration
Procurement Officer
Ministry of Finance
Windhoek
11.2018 - 03.2021
- Coordinated procurement processes, ensuring adherence to Public Procurement Act
- Conducted supplier evaluations and managed procurement documentation
- Delivered training sessions on procurement regulations to stakeholders
Executive Assistant
Central Procurement Board of Namibia
Windhoek
04.2016 - 10.2018
- Provided administrative support and managed executive schedules
- Organized procurement activities, including documentation and stakeholder communication
- Coordinated meetings, travel arrangements, and maintained filing systems
Procurement Officer
Ministry of Finance - Tender Board of Namibia
01.2014 - 01.2016
- Reviewed invoices and purchase orders for accuracy and completeness prior to payment processing.
- Assisted internal stakeholders with resolving any queries related to procurement activities.
- Maintained an up-to-date database of approved suppliers along with their contact information.
- Assessed department needs and implemented plans for sourcing supplies.
Medical Aid Administrative Assistant
Ministry of Finance - Psemas
01.2010 - 01.2014
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Handled confidential documents in an organized fashion according to established protocol.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Answered questions from customers regarding products and services offered by the company.
Telecommunications Administrative Operator
Telecom Namibia
01.2007 - 01.2008
- Performed routine maintenance on equipment to ensure optimal performance.
- Maintained cleanliness of work area and equipment in accordance with safety regulations.
- Collaborated with coworkers to perform projects quickly and meet business goals.
- Observed and troubleshot equipment and machines to detect malfunctions and notify appropriate personnel of needed repairs.
Education
BACHELOR’S - SUPPLY CHAIN MANAGEMENT
University of Nicosia
Malawi, Africa10.2025
CERTIFICATE - MANAGEMENT
Stadio Namibia
04.2025
HIGH SCHOOL DIPLOMA -
M & K Gertze Technical High School
Skills
- Microsoft Office Suite (Excel, Word)
- Strategic Sourcing & Cost Reduction Strategies
- Supply Chain Optimization & Demand Forecasting
- Budget Planning & Procurement Policy Compliance
- Problem Resolution & Decision-Making
- Project Management & Leadership
- Scheduling
- Administrative support
- Confidential document control
- Documentation and control
References
- Mr. Sam Shivute, Commissioner, Namibia Revenue Agency, sam.shivute@namra.org, +264 81 127 7493
- Dina Scholtz, Control Administrative Officer, Ministry of Finance, Hartjie.Scholtz@mof.gov.na, +264 81 145 8681
- Eureka E. Ndhlovu, Director - Legal, Welwitchia Health Training Centre, ndhlovue@welwitchia.com.na, +264 81 200 4003
- Paavo Amunjela, Acting Manager - Projects and Modernization, paavo.amunjela@namra.org.na, +264 81 253 8616
Shortcourses
- Business Writing Skills Training, NIPAM, 2018
- Business Entrepreneurship Training, NIPAM
- Minutes Taking and Report Writing Skills, NIPAM
Timeline
Senior Procurement Officer
Namibia Revenue Agency
08.2023 - Current
Acting Procurement Manager
Namibia Revenue Agency
04.2021 - 07.2024
Procurement Officer
Ministry of Finance
11.2018 - 03.2021
Executive Assistant
Central Procurement Board of Namibia
04.2016 - 10.2018
Procurement Officer
Ministry of Finance - Tender Board of Namibia
01.2014 - 01.2016
Medical Aid Administrative Assistant
Ministry of Finance - Psemas
01.2010 - 01.2014
Telecommunications Administrative Operator
Telecom Namibia
01.2007 - 01.2008
BACHELOR’S - SUPPLY CHAIN MANAGEMENT
University of Nicosia
CERTIFICATE - MANAGEMENT
Stadio Namibia
HIGH SCHOOL DIPLOMA -
M & K Gertze Technical High School
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