Open To Work
Natalia Inotila Ndeshihafela Sem
Freedom Land
Work Preference
Summary
Detail-oriented Accounts Assistant skilled in finance and procurement functions, excelling in debt collection and payment processing. Ability to streamline operations and improve client interactions through strong communication and analytical skills. Committed to maintaining accurate financial records and delivering exceptional service.
Overview
12
12
years of professional experience
Work History
Accounts Assistant: Finance Division
Office of the Auditor General
04.2023 - Current
- Implementing Salary advices.
- Preparing payments for Creditors.
- Collected and delivered documents to/from O/M/As, ensuring timely access to critical financial information.
- Distributing of month end statements to financial institutions(e.g. Gipf,Social Security, Banks)
- Collecting and filing of Treasury approvals/authorizations properly.
- Scanning and uploading of documents (EDRMS)
- Verifying if electronic documents are approved
- Capturing of DSA advances/claims on IFMS.
- Recording of DSA advances/claims in the register.
- Printing of proof of payments
- Printing of debit balance list
- Collecting Revenue
- Assisted with reconciliations, contributing to accurate financial reporting and record-keeping.
- Collecting foreign exchange rates from Banks
- Filing of the following documents:
- Supplementary and Month-end salary statements
- DSA advances and claims payments
- Creditors payments vouchers
- Salary advices and pay slips
- Receipts and Bank deposits
- PAYE Certificates
- Managed miscellaneous document filing to ensure all records were organized.
- Provided advisory support and cooperation to the Office on financial matters, enhancing understanding and compliance with financial policies.
- Providing advice on the interpretation of staff rules and regulations related financial management and ensuring proper application by staff members in the OAG.
- Perform the activities on the IFMS to achieve the objectives of the system.
- Ensure that activities of the EDRMS (sorting, numbering, scanning, barcoding and uploading) are carried out to achieve the objectives of the system.
- Implementation of the PMS framework within the Finance Subdivision.
- Participate in devising and implementing a reward system for the formal recognition of performance.
- Executed various work-related duties.
Accounts Assistant: Procurement Management Unit
Office of the Auditor General
08.2019 - 04.2023
- Assisting with Annual Procurement Plan
- Receiving approved requests for procurement needs from user department
- Sending requests to Procurement Committee for approval
- Attended Procurement Committee meetings to discuss procurement strategies.
- Distributed invitations for bids via email and advertisements to ensure maximum participation from potential suppliers.
- Ensure that the Bid Box and submission register is securely kept and confidential information and documents are kept safe.
- Attending bid opening sessions
- Drafting a memo for bid opening to the Bid Evaluation Committee.
- Drafting of recommendation from Procurement Committee to the Accounting Officer for approval.
- Captured requisitions and purchase orders on Integrated Financial Management System, ensuring timely authorization and delivery to suppliers for receipt of goods/services.
- Verified delivery of goods/services at stock office against invoices to ensure accurate record-keeping and compliance.
- Monitored client feedback to ensure satisfaction with services and timely delivery of products.
Assistant Accountant: Debtors
Independent Business Systems (Pty) Ltd
02.2014 - 07.2019
- Reconciliation of all debtors' accounts.
- Allocation of payments received.
- Keeping records of payments made by Clients.
- Issuing receipts, invoices and statements.
- Followed up promptly on payments through calls and in-person visits to maintain cash flow.
- Monitored monthly debtors target to align collections with financial goals.
- Managed client queries to ensure timely resolution and satisfaction.
- Completed daily banking transactions to ensure accurate financial records.
Education
Association of Chartered Certified Accountants – ACCA -
UK
10-2025
National Diploma in Accounting & Finance -
Polytechnic of Namibia (Namibia University of Science And Technology)
Windhoek, Khomas Region, Namibia04-2015
National Certificate in Accounting & Finance -
Polytechnic of Namibia (Namibia University of Science And Technology)
Windhoek, Khomas Region, Namibia04-2012
Grade 12 -
Ponhofi Secondary School
Ohangwena Region, Namibia10-2008
Skills
- Data Entry
- Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Pastel Partner Version 12
- Sage Evolution Explorer
- Leading Accounts 12 Accounting Systems
- Integrated Financial Management System
- Procurement Management System
- Ability to meet deadlines
- Ability to work under pressure
- Organized
- Team player
- Client Interaction
- Good Communication skills
Hobbies and Interests
- Reading
- Writing
- Singing
Personal Information
- ID Number: 89031700614
- Gender: Female
- Nationality: Namibian
- Marital Status: Married
Timeline
Accounts Assistant: Finance Division
Office of the Auditor General
04.2023 - Current
Accounts Assistant: Procurement Management Unit
Office of the Auditor General
08.2019 - 04.2023
Assistant Accountant: Debtors
Independent Business Systems (Pty) Ltd
02.2014 - 07.2019
Association of Chartered Certified Accountants – ACCA -
UK
National Diploma in Accounting & Finance -
Polytechnic of Namibia (Namibia University of Science And Technology)
National Certificate in Accounting & Finance -
Polytechnic of Namibia (Namibia University of Science And Technology)
Grade 12 -
Ponhofi Secondary School