Lydia N.N Nambuli

• Review and process all new lease agreements, amendments, and renewals in a timely and accurate manner
• Facilitated signature acquisition for both parties on each agreement.
• Ensure timely renewals of necessary fitness documentation.
• Negotiated lease agreements with landlords under established guidelines.
• Keep current records of all active and terminated leases in the business's database, including important dates, terms, and conditions.
• Perform regular assessments of leased properties to verify adherence to lease condition standards.
• Coordinate all interactions with landlords.
• Keep records of invoices and proof of payment.
• Prepare a monthly report of the progress of the rentals and that of the rental costs.
• Prepare the lease acceptance schedule for the CEO's approval.
• Create and update records related to maintenance activities, scheduling, and inventory.
• Arrange procurement of necessary parts and supplies for maintenance tasks.
• Conduct inspections of buildings and equipment to identify necessary repairs or replacements.
• Implement effective procedures for urgent matters.
• Supervise the daily operations of a team of technicians engaged in routine maintenance activities.
• Ensures compliance with safety regulations while performing all tasks related to maintenance functions.
• Adhere to established policies when performing scheduled inspections and preventive maintenance tasks.
• Maintain an up-to-date database of all assets under the facility's management.
• Address repairs and adjustment inquiries from staff efficiently.
• Ensure that all safety guidelines are followed when performing any kind of repair or installation work.
• Manage the schedule of repairs to guarantee the arrival of parts, equipment, and resources needed to satisfy job requirements.
• Prioritize safety at work by following rules and procedures.

Served as the primary point of contact and interface with landlords, and property managers.

• Addressed inquiries, concerns, and facilitate communication.
• Reviewed and process all new lease agreements, amendments, and renewals in a timely and accurate manner.
• Prepared the lease acceptance schedule for the CEO's approval
• Ensured that all shops, offices, and other establishments meet all safety standards, regulations, laws, and policies.
• Upheld company standards by attending to repairs, remodeling, and preventive maintenance.
• Processed the rental monthly invoices into the Sage accounting system.

• Compiled monthly reports of leasing activities for management review.
• Conducted weekly inspections of vacant units to assess condition prior to move-in.
• Assisted with marketing efforts through social media campaigns and outreach programs.
• Drafted lease agreements and collected security deposits from tenants.
• Responded promptly to tenant inquiries regarding rental payments or maintenance issues.
• Negotiated terms of new leases with prospective tenants.
• Prepared legal documents such as eviction notices, late payment letters, or other court filings as needed.
• Processed applications from potential renters and conducted background checks using established criteria.
• Provided excellent customer service both in person and over the phone.
• Scheduled viewings for interested parties looking to rent a property owned by the company.
• Updated rental listings on various websites regularly with accurate information about availability, features, pricing.
• Participated in local community events related to real estate and property management industry.
• Assisted with managing budgeting costs associated with leasing operations.
• Promoted high level of customer service and assistance by greeting clients, responding to concerns, showing units and quickly resolving issues.
• Contacted and followed up with tenants on renewal notices.
• Conducted background checks on applicants.
• Conducted informative and personalized tours, resulting in new leases.
• Checked rental eligibility by following company's verification process.
• Encouraged prospective tenants to fill out applications after property tours.
• Maintained accurate records of correspondence with and from tenants.
• Escalated critical issues to property manager to deliver immediate resolution.
• Marketed property to prospective tenants by giving tours and pointing out key features.

• Performed daily inspections of facility grounds to ensure safety and cleanliness standards were met.
• Coordinated with vendors for repairs or replacements of any damaged equipment.
• Ensured that all facilities are secure by locking doors after business hours.
• Responded to tenant requests in a timely manner.
• Maintained accurate records of inventory, supplies, and expenses related to facilities management.
• Conducted regular walk-throughs to identify areas needing repair or improvement.
• Organized meetings with contractors to discuss potential projects or renovations.
• Prepared reports on current facility conditions and proposed changes or upgrades.

• Processed suppliers' invoices on MDA.
• Monitored financial transactions.
• Payment of suppliers and ad hocs.
• Filled suppliers' invoices.
• Prepared monthly reports for the property finance department.

• Assisted in leasing apartments, maintaining a list of available apartments, responding to telephone inquiries, qualifying prospects, showing apartments, preparing all move-in paperwork, and accurately inputting traffic numbers daily.
• Conducted property inspections to ensure compliance with regulations and standards.
• Organized tenant move-in, move-out processes, including check-ins, checkouts.
• Handled marketing activities for the centers.
• Assisted in accurately entering all prospect and resident data on MDA.
• Participated in collecting, processing, and reporting the receipt of application fees, security deposits, rents, and other fees.
• Assisted the Finance department in filing the invoices, as well as arranging the invoices for payment.
• Assist in reviewing collateral and advertising, and make recommendations on market strategies to the Property Manager.