Summary
Overview
Work History
Education
Skills
References
Timeline
Generic
LIBIA SCHIEFER

LIBIA SCHIEFER

Walvis Bay

Summary

Experienced and versatile administrative and accounting professional with over 15 years of expertise across office administration, accounts management, HR support, and customer service in both local and international settings. Adept at managing creditors and debtors, providing executive support, overseeing HR and payroll functions, and maintaining organized and efficient office environments. Detail-oriented and reliable, with strong communication and organizational skills. Currently pursuing a Higher Certificate in Management specializing in Accountancy through STADIO Distance Learning.

Overview

17
17
years of professional experience

Work History

Personal Assistant

EPC Namib Trading CC
10.2024 - Current
  • Manage executive calendars, appointments, and travel logistics
  • Draft professional correspondence, reports, and meeting minutes
  • Handle confidential matters with discretion and professionalism
  • Liaise between management, staff, suppliers, and clients
  • First point of contact for visitors and calls
  • Manage front desk, screen calls, and take messages
  • Maintain organized reception area
  • Handle courier deliveries and documentation
  • Process supplier invoices and enter into accounting system
  • Reconcile supplier accounts, resolve queries
  • Manage payment runs and supplier relationships
  • Issue invoices, follow up on payments
  • Reconcile customer accounts, maintain records
  • Communicate with clients regarding payments and credit control
  • Generate and manage debtors age analysis report
  • Assist with recruitment, onboarding/offboarding
  • Maintain employee records and files
  • Payroll inputs and leave tracking
  • HR compliance and employee communication
  • Maintain filing systems (digital and physical)
  • Manage office supplies and stationery
  • Coordinate meetings and logistics
  • Assist with audit files and compliance documents
  • Programs Used: Sage Pastel, Prism, Microsoft Office, My SSC
  • References: Marsha Van Den Heever – HR Manager – 081 122 1190
  • Etienne Van Den Heever – Director – 081 148 9799

Debtors and Sales Administrator

SolChem Investments
01.2024 - 07.2024
  • Office administration, receptionist, and data entry
  • Debtors and creditors administration
  • Sales operations, cash handling, customer service
  • Process quotes, invoices, and purchase orders
  • Distribute account statements, follow up on debtors
  • Compose memos and documentation
  • Programs Used: Omni Accounts, Pastel, SPAN, SAP, Microsoft Office

Branch Leader

Korridor Walvis Bay Namibia
09.2022 - 08.2023
  • Client assistance and daily operations
  • Team coordination and workflow management
  • Bank cash handling, balancing, and reconciliation
  • Order processing for drivers/clients
  • Support for government systems
  • Report generation, cash-ups, petty cash
  • Uploading invoices and payments, administrative duties
  • Process border payments, ensure branch security
  • Promote company products and resolve complaints
  • SHEQ participation and fire drills
  • Reference: Surita Saunders – 081 161 0154

Administration Clerk / Data Entry Clerk

Namib Mills Depot Walvis Bay
05.2021 - 10.2021
  • Debtors clerk support, process quotes and orders
  • Compile and capture invoices, handle payments
  • Data entry, logistics planning
  • Switchboard, RMS/Sage POS
  • Client liaison, report updates, front desk
  • References: Charlene Swartz – Depot Manager – 064 207 330 / 081 697 8914 / 081 125 5001

Administrative Assistant to HR Manager

Agri Worldwide General Trading, Dubai
01.2018 - 06.2019
  • Staff recruitment and training
  • Contract drafting, client relations
  • HR reporting and support
  • Staff compensation, disciplinary management, counselling
  • Office and admin department oversight
  • Reference: Elsebe Mouton – Sales Manager – 081 200 4315

Freight Coordinator

Sturrock Grindrod Maritime
03.2015 - 05.2016
  • Handle shipment bookings, Asycuda World/Plus knowledge
  • Compile invoices (SPAN/Sage Pastel)
  • Logistics and haulage coordination
  • Customs documentation and entries
  • Import/export operations and communication with shippers
  • Liaise with contractors and operations teams
  • Invoice generation and follow-up
  • Attend to account and disbursement queries
  • References: Gerson Seibeb – Operations Superintendent – 081 129 5072 / 081 870 2510

Accounts Administration Clerk

Super Group / Orion Financial Aid
03.2012 - 10.2014
  • Manage petty cash, journals, tax invoices, and reconciliations
  • Oversaw three micro-lending branches
  • Debtors and creditors, loan account preparation
  • Compile reports and assist Accountant
  • Maintain accuracy and time management
  • References: Luandrie Silver – HR Manager – +27 784 221 768
  • Financial Manager McFaden Schrader – Supervisor – 081 462 3634

Office Administrator

Major Drilling
02.2008 - 02.2012
  • Daily administration, production reports, summaries
  • Safety and inspection documentation
  • HR support, disciplinary minute-taking
  • Timesheet management and payroll support
  • Manage PPE, office supplies, and stock requisitions
  • Liaise with staff and suppliers
  • Draft letters and memos, PA duties
  • Front desk, schedule management for Production Manager
  • References: Mrs. Liz Lord – Administration Manager – 081 273 4005
  • Wayne Lindsay – Site/Safety Manager – +263 779 439 534

Education

Higher Certificate in Management - Accountancy

STADIO Distance Learning

Highest Grade: Grade 12 -

Swakopmund Secondary School

Skills

  • Accounting & Admin Software: Sage Pastel, Prism, Omni Accounts, SPAN, SAP, My SSC, RMS
  • Microsoft Office: Word, Excel, Outlook, PowerPoint
  • Customs/Logistics: Asycuda World/Plus
  • Calendar management
  • Travel coordination
  • Confidentiality handling
  • Document preparation
  • Invoice processing
  • Accounts reconciliation
  • Supplier relationship management
  • Meeting coordination
  • Payroll administration
  • Data entry
  • Customer service
  • Effective communication
  • Time management
  • Office administration
  • Errands
  • Filing and data archiving
  • Vendor relationship management
  • Shipping and receiving packages

References

  • Marsha, Van Den Heever, HR Manager, 081 122 1190
  • Etienne, Van Den Heever, Director, 081 148 9799
  • Surita, Saunders, 081 161 0154
  • Charlene, Swartz, Depot Manager, 064 207 330, 081 697 8914, 081 125 5001
  • Elsebe, Mouton, Sales Manager, 081 200 4315
  • Gerson, Seibeb, Operations Superintendent, 081 129 5072, 081 870 2510
  • Luandrie, Silver, HR Manager, +27 784 221 768
  • McFaden, Schrader, Financial Manager, 081 462 3634
  • Mrs. Liz, Lord, Administration Manager, 081 273 4005
  • Wayne, Lindsay, Site/Safety Manager, +263 779 439 534

Timeline

Personal Assistant

EPC Namib Trading CC
10.2024 - Current

Debtors and Sales Administrator

SolChem Investments
01.2024 - 07.2024

Branch Leader

Korridor Walvis Bay Namibia
09.2022 - 08.2023

Administration Clerk / Data Entry Clerk

Namib Mills Depot Walvis Bay
05.2021 - 10.2021

Administrative Assistant to HR Manager

Agri Worldwide General Trading, Dubai
01.2018 - 06.2019

Freight Coordinator

Sturrock Grindrod Maritime
03.2015 - 05.2016

Accounts Administration Clerk

Super Group / Orion Financial Aid
03.2012 - 10.2014

Office Administrator

Major Drilling
02.2008 - 02.2012

Higher Certificate in Management - Accountancy

STADIO Distance Learning

Highest Grade: Grade 12 -

Swakopmund Secondary School

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