Leopold Amutoko
Walvis Bay
Summary
Dedicated and highly experienced Operations and Administration Professional with over 15 years in logistics, warehousing, and freight forwarding. Proven track record in warehouse and staff management, operational planning, customs clearance, fuel administration, and compliance with international quality and safety standards such as ISO, HACCP, and State Vet requirements. Expertise in ERP and WMS systems, performance management, and delivering exceptional customer service to enhance operational efficiency while reducing errors. Recognized for strong leadership abilities, meticulous attention to detail, and a talent for fostering collaborative relationships with clients, suppliers, and third-party service providers.
Overview
16
16
years of professional experience
Work History
Warehouser Controller (Manager)
Commercial Cold Storage Namibia
04.2025 - Current
- Oversee operations through proper planning, elimination of errors or damages to product and handling of all operational challenges on site
- Ensure the optimal usage of resources including staff, equipment and pallets on site
- Maintaining high standards of housekeeping and safety
- Assist in ensuring compliance with Company’s Management Systems, maintenance of ISO, State Vet, HACCP and other relevant certifications
- Ensure company policies and labour regulations are adhered to which may result in disciplining staff accordingly
- Oversee intake and dispatch of customer product monitored
- Oversee and review of stock checks
- Ensure operational areas inspected regularly and thoroughly
- Ensure, where necessary sufficient manpower is in place
- Time and Attendance managed, ensuring overtime be kept on target
- Handling of employee performance reviews
- Staff training and development
- Health and Safety standards maintained
- Housekeeping rules visited regularly and enforced
- Input given into Management reports
- Operations documentation completed and reviewed
- Responsible and accountable for providing excellent customer service and handling of customer queries
- Participate in the efficient resolution of customer queries
- Communication with customers and third parties
- Ensure efficient order fulfillment and maintain high client satisfaction level
- Champion our commitment to excellent customer service, overseeing operations that meet and exceed our clients' expectations
Admin Controller
Commercial Cold Storage Namibia
01.2022 - 04.2025
- Assist admin manager with the compilation and administration of operational budgets and management accounts
- Management reporting pack preparation
- Management of bank statements and petty cash
- Manage bond book documentation, customer orders and stock records
- Monthly admin and ad-hoc reports prepared and circulated
- Documentation control function managed
- Control and authorization of admin purchases
- Super user for ERP and WMS
- Manage recording and reporting of hours worked
- Manage employee performance, training and development and industrial relations
Clearing & Forwarding Coordinator – Projects Department
Woker Freight Services, Projects Department - Manica Group Namibia
03.2016 - 12.2021
- Accepting Import & Export Sea and road freight cargo bookings
- Framing of Customs Bill of Entries (Asycuda ++/ Asycuda world) for both Import and Export
- Co-ordination of shipments with Customs, Port and other related Authorities, Airlines and other Cartage contractors
- Liaison with overseas forwarding agents
- Coordinating Operations (Loading/offloading, transport arrangement, customs procedures) Project management.
- Attending to customer sales & queries
- Maintain all administrative requirements of the functions including quoting, invoicing, daily communication
- Other general office work.
- Health & Safety Representative
Administration Controller (Supervisor)
Woker Freight Services, Ship Spares-Manica Group Namibia
08.2013 - 03.2016
- Invoicing using Sage-Accpac/edi Cargowise
- Generate Purchase orders for suppliers with credit accounts
- Handling queries relating to job invoicing
- Remind debtors to pay
- Creditors Reconciliation Check
- Monthly management Report
- Capturing Customs entries on Asycuda ++/ Asycuda world
- Taking files to Customs, Namport and Shipping Liners for stamping/releasing
- Delivering of parcels to clients or to the vessels
- Other general office work.
- Health & Safety Representative
Fuel Controller/Administrator
Wesbank Transport (Pty) LTD
09.2009 - 04.2013
- Responsible for the bulk Diesel tanks Walvis Bay and Windhoek.
- Responsible for all issues relating to Fuel-master systems (Namibia and RSA).
- Responsible to monitor fuel consumption per vehicle.
- Brief and de-brief drivers
- Supervise and discipline of drivers
- Process fuel intakes of fleet on SAP.
- Report on fuel usage to Operations Manager and Finance Manager.
- Report wrong fuel intakes of vehicles.
- Responsible for bulk fuel orders.
- Responsible for fuel payments.
- Communicating with fuel suppliers.
Education
Postgraduate Diploma - Procurement Management
Namibia University of Science and Technology (NUST)
01.2025
Postgraduate Diploma - Education
International University of Management (IUM)
01.2017
Certificate - Applied Business Process Management
Namibia University of Science and Technology (NUST)
01.2011
Bachelor’s degree - Business Administration
University Of Namibia (UNAM)
01.2009
Grade 12 (H) - IGCSE level
Gabriel Taapopi Senior Secondary School
01.2003
Skills
- Pastel
- SAP Business One (Accounting system)
- Kober One (WMS)
- Jarrison Time
- Onkey Service
- Sage –Accpac
- Asycuda / Asycuda world
- EDI-Cargowise
- C-Tracking
- Microsoft word
- Microsoft Excel (Data Capturing)
- Microsoft PowerPoint (Presentation)
- Under-went Commercial Advancement Training Scheme (CATS) and was awarded an Industrial Administration Assistant Diploma (2 years of practical Training with Wesbank Transport) (2010 – 2011)
- Under-went one year (February to November 2023) CCS Leadership Integration Program offered by BeClear
Training programs
LANGUAGE PROFICIENCY:
Oshiwambo
English
Afrikaans
Timeline
Warehouser Controller (Manager)
Commercial Cold Storage Namibia
04.2025 - Current
Admin Controller
Commercial Cold Storage Namibia
01.2022 - 04.2025
Clearing & Forwarding Coordinator – Projects Department
Woker Freight Services, Projects Department - Manica Group Namibia
03.2016 - 12.2021
Administration Controller (Supervisor)
Woker Freight Services, Ship Spares-Manica Group Namibia
08.2013 - 03.2016
Fuel Controller/Administrator
Wesbank Transport (Pty) LTD
09.2009 - 04.2013
Postgraduate Diploma - Education
International University of Management (IUM)
Certificate - Applied Business Process Management
Namibia University of Science and Technology (NUST)
Bachelor’s degree - Business Administration
University Of Namibia (UNAM)
Grade 12 (H) - IGCSE level
Gabriel Taapopi Senior Secondary School
Postgraduate Diploma - Procurement Management
Namibia University of Science and Technology (NUST)
References
- Mr. Naftali Naukushu
General Manager
Ocean Liner Services, a division of Manica Group Namibia (Pty) Ltd
Mobile: +264 81 127 8103 - Mr. Aleister Saunders
General Manager
Union Marine Properties (Pty) Ltd – Cold Store
Mobile: +264 81 1284215 - Ms. Beata Shigwedha
Financial Accountant
Manica Group Namibia, Walvis Bay
Mobile: +264 813349060