Joolokeni Ileni Nekoto Haidula
Outapi
Summary
Accomplished Personal Assistant to the CEO & PRO at Outapi Town Council, adept in strategic procurement management and fostering effective communication. Spearheaded PR strategies, enhancing organizational presence. Proven track record in project coordination and team collaboration, significantly improving operational efficiency. Fluent in English and Mandarin, excelling in high-stakes environments.
Overview
8
8
years of professional experience
Work History
Personal Assistant to the CEO & PRO
Outapi Town Council
Outapi
01.2023 - Current
- Oversee all administrative activities in the Chief Executive Officer's office.
- Oversaw meetings, documented minutes, and managed work schedules for staff teams and executives.
- Prepared and edited correspondence, reports, and presentations to support business operations.
- Organized travel schedules for executive team.
- Plan and develop PR strategies for the Council.
- Crafted engaging and impactful speeches for senior executives.
- Build strong relationships and networks with colleagues, clients, and the media, and answer inquiries from the media and other organizations.
- Conduct market research, and present new business proposals to potential new clients.
- Manage the public relations aspect of a potential crisis situation.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Managed calendars for executives and senior managers efficiently.
- Processed incoming and outgoing mail for the CEO.
- Updated and implemented administrative and executive support policy changes and monitored effects.
- Provided administrative support to the executive team members when needed.
- Facilitated coordination across teams to ensure seamless execution of assigned events and projects.
- Created and implemented communication management strategy, delivering updates as needed.
- Executed tailored communication strategies to build and maintain high-impact professional connections.
- Collaborated with graphic designers on promotional materials such as brochures, posters and flyers.
- Ensured compliance with legal requirements when preparing communications materials.
- Reached out to clients regarding product experience and developed surveys to gain customer feedback.
- Maintained an active presence on social media sites such as Facebook, Twitter and Instagram.
- Appointed as Procurement Management Unit Support Staff in accordance with Section 25 (1) (a) of the Public Procurement Act No. 15 of 2015, as amended.
- Oversee the Procurement Management Unit functions in accordance with Public Procurement Regulations: Public Procurement Act, 2015.
Administrative Officer
Outapi Town Council
Outapi
07.2019 - 12.2022
- Facilitated meeting logistics by planning room setups, arranging catering services, and ensuring technical systems were prepared.
- Supported senior leadership during executive decision-making process by generating daily reports to recommend corrective actions and improvements.
- Appointed as Procurement Management Unit Support Staff in accordance with Section 25 (1) (a) of the Public Procurement Act No. 15 of 2015, as amended.
- Provided assistance with special projects as assigned by management team members.
- Monitored email accounts regularly and responded appropriately within established timeframes.
- Maintained positive working relationship with fellow staff and management.
- Sorted incoming mail for distribution to appropriate personnel.
- Negotiated contracts with vendors, securing favorable terms and cost savings.
- Prepared and distributed agendas, minutes, presentations and other related materials for meetings.
Administrative Officer
Okongo Village Council
Okongo
06.2017 - 06.2019
- Coordinated and scheduled meetings, appointments, and travel arrangements for management.
- Coordinated office activities to streamline operations and promote compliance with organizational policies.
- Prepared and processed documents such as invoices, reports, memos and correspondence.
- Produced and distributed memos, newsletters, and other forms of communication.
- Assisted with the implementation of new office procedures and administrative policies.
- Assisted in the coordination and organization of special events and meetings.
- Copied, sorted and filed records of office activities and business transactions.
- Answered inquiries from customers regarding services or products offered by the company.
- Organized and maintained filing systems, ensuring accuracy and confidentiality.
Executive Associate
United Nations Development Programme (UNDP)
01.2017 - 05.2017
- Arrange for the RC/RR's missions and representation schedules.
- Prepare high-quality briefing materials for the supervisor's appointments, meetings, and missions.
- Prepare correspondence, directives, and comments on behalf of RC/RR for his or her signature, and follow up when required.
- Organize workshops, conferences, and retreats when required.
- Ensure effective and timely representation and communication of the RC/RR/DO functions, including representation to, and communication with, Ambassadors, Namibian political leadership, and minister-level government officials.
Education
MBA - Business Administration - Public Sector Management
University of Namibia- Namibia Business School
Windhoek04-2026
Post Graduate Diploma - Procurement Management
Namibia University of Science And Technology
Windhoek04-2023
Certificate - E-Procurement
WORLD BANK GROUP
United States11-2022
Honours Degree - Business Administration
Southern Business School
South Africa12.2020
BBA - Business Administration
Shijiazhuang Tiedao University
People Republic Of China07-2016
Diploma - Banking And Finance
Institute of Bankers
South AfricaSkills
- Effective Communication
- Timely Calendar Management
- Effective Project Coordination
- Office Administration
- Strategic Procurement Management
- Experience in Public Relations
- Proficient in Team Collaboration
- Effective Meeting Coordination
- Database Organization Skills
- Travel Booking Coordination
- Proficient in English and Mandarin
Languages
- English, Good, Good
- Oshiwambo, Good, Good
- Chinese Mandarin, Good, Good
References
- Mr. Petrus Ausiku, Senior Manager: Human Resources Development & Administration, Outapi Town Council, ausiku@outapitc.org.na
- Mr. Wodibo S. Haulofu, Former CEO, Okongo Village Council, wshaulofu@gmail.com, 067 234 122, 081 129 2615
- Ms. Justa Kruz, Executive Associate to UN RC/UNDP RR, United Nations Development Programme (UNDP), justa.kurz@one.un.org, 061 2046111, 081 122 3646
Identity No
90022100587
Personal Information
- Profession: Administration, PR & Procurement Management
- Age: 35
- Nationality: Namibian
- Driving License: Code B
- Marital Status: Single
Timeline
Personal Assistant to the CEO & PRO
Outapi Town Council
01.2023 - Current
Administrative Officer
Outapi Town Council
07.2019 - 12.2022
Administrative Officer
Okongo Village Council
06.2017 - 06.2019
Executive Associate
United Nations Development Programme (UNDP)
01.2017 - 05.2017
MBA - Business Administration - Public Sector Management
University of Namibia- Namibia Business School
Post Graduate Diploma - Procurement Management
Namibia University of Science And Technology
Certificate - E-Procurement
WORLD BANK GROUP
Honours Degree - Business Administration
Southern Business School
BBA - Business Administration
Shijiazhuang Tiedao University
Diploma - Banking And Finance
Institute of Bankers
Similar Profiles
Andunge EliakimAndunge Eliakim
Junior Primary Teacher at Outapi Primary SchoolJunior Primary Teacher at Outapi Primary School
David KwokDavid Kwok
NA at Marine Parade Town CouncilNA at Marine Parade Town Council
SAM HERMANN NEKAROSAM HERMANN NEKARO
Strategic Executive for Finance and IT at Rundu Town CouncilStrategic Executive for Finance and IT at Rundu Town Council