Jessica Kahingunga
Windhoek
Summary
Dynamic and detail-oriented professional with extensive experience, excelling in office coordination and communication. Proven ability to enhance operational efficiency while maintaining confidentiality. Proficient in Microsoft Office and skilled in effective communication, ensuring seamless workflow and supporting team objectives. Recognized for punctuality and professionalism in high-pressure environments.
Overview
12
12
years of professional experience
Work History
Secretary
Hansa Park
03.2024 - Current
- Coordinated office activities to enhance operational efficiency.
- Managed procurement processes to ensure timely availability of resources.
- Facilitated essential administrative and clerical functions, emphasizing communication (phones, emails, mail), scheduling (diaries, meetings, travel).
- document management (filing, typing reports, minutes, presentations).
- Overall office organization (supplies, reception, data entry), ensuring seamless daily operations and supporting executives and staff.
Community Health Worker
Omnicare Trust
07.2021 - 12.2021
- Assisted public members in completing vaccine screening forms while verifying eligibility.
- Managed inventory of clinic supplies, such as PPE and stationery.
- Provided monthly reports to operations director for performance evaluation.
- Acted as team leader to coordinate station activities and improve workflow.
HR Administrative Assistant
National Housing Enterprise
08.2019 - 08.2019
- Performed administrative duties
- Assisted with policy review of the organisation
- Updated employee’s personal information as per the employee file
- Assisted with interview arrangements and invitation of interview panel members
Confidential Secretary
National Housing Enterprise
05.2019 - 07.2019
- Managed visitor screening against diary appointments to ensure proper access.
- Handled telephone inquiries by answering, screening, and directing calls effectively.
- Coordinated meetings and documented minutes for accurate future reference.
- Administered refreshments, including water, tea, and coffee during meetings.
- Recorded and distributed all correspondence accurately to maintain communication flow.
- Maintained physical and electronic filing systems for efficient document management.
- Provided typing services, ensuring documents adhered to margin specifications.
- Completed various administrative tasks as delegated by the manager.
Departmental Secretary (intern)
Namibian University of Science and Technology
01.2018 - 07.2018
- Serve as primary contact for division, ensuring effective information flow.
- Coordinated all incoming and outgoing communications to facilitate seamless exchange.
- Prepared and distributed meeting minutes promptly to uphold accurate records.
- Executed secretarial duties professionally, maintaining high standards of telephone etiquette.
- Assisted part-time employees with reimbursement claims, ensuring timely submissions.
- Provided general administrative support by addressing client queries and responding to student inquiries.
- Organized filing system to enhance document retrieval efficiency.
- Received and distributed mail accurately to ensure timely correspondence.
Accounts Clerk
Medu-letu Graphix
04.2014 - 05.2017
- Processed accounts payable and receivable to maintain accurate financial records.
- Issued client invoices promptly to ensure timely payments.
- Conducted debtor collection activities to recover outstanding balances.
- Documented financial transactions by entering account information, including requisitions.
- Captured receipts in Sage Pastel for efficient record-keeping.
- Created client quotations based on specified requirements.
- Processed taxes and managed petty cash to ensure compliance with regulations.
Education
Bachelor of Human Resource Management - honours
Namibian University of Science and Technology
01.2021
Bachelor of Office Management and Technology - degree
Namibian University of Science and Technology
01.2018
Certificate in Bookkeeping and Value Added Tax -
Corporate Training Solution
01.2014
High school or equivalent -
Ella du Plessis High School
01.2010
Skills
- Punctuality and professionalism
- Detail-oriented approach
- Confidentiality and ethics
- Effective communication
- Research and writing skills
- Ability to work under pressure
- Proficient in Microsoft Office
References
- Ms. Frida Muteka, Operations director, Omnicare Trust, +264 81 2594999
- Mr. Immo Thaniseb, HR Consultant, National Housing Enterprise, 061 29271111
- Ms. Tekla Amutenya, Departmental Secretary, Namibian University of Science and Technology, 061 2072646
- Mr. Vilho Nelulu, Managing Director, Medu-letu Graphix, 061 309418
Language Proficiencies
Language Speak Read Write
English Good Good Good
Afrikaans Good Good Good
German Fair Fair Fair
Timeline
Secretary
Hansa Park
03.2024 - Current
Community Health Worker
Omnicare Trust
07.2021 - 12.2021
HR Administrative Assistant
National Housing Enterprise
08.2019 - 08.2019
Confidential Secretary
National Housing Enterprise
05.2019 - 07.2019
Departmental Secretary (intern)
Namibian University of Science and Technology
01.2018 - 07.2018
Accounts Clerk
Medu-letu Graphix
04.2014 - 05.2017
Bachelor of Human Resource Management - honours
Namibian University of Science and Technology
Bachelor of Office Management and Technology - degree
Namibian University of Science and Technology
Certificate in Bookkeeping and Value Added Tax -
Corporate Training Solution
High school or equivalent -
Ella du Plessis High School