Jenny Cupido

Business management:

• Handled corporate accounts, working with an external bookkeeper.
• I organized the workflow in the office with the core staff and teams.
• Maintained office systems and logistics.

Project management:

• Administered project implementation and management functions.
• Supported teams in the field with scheduling, meetings, and logistics.
• Arranged workshops, conferences, and meetings, i.e. Planning, bookings, and managing workshops on-site.
• Prepared financial reports for the client.
• EOI and proposal preparation:
• Prepared firms' references for all CDC projects.
• Packaged requirements for EOIs, RFPs, CVs, description paragraphs, and other related documents.
• Obtained the required financial and company certifications.
• Coordinated the translation of documents when necessary.
• Edited and produced final copies of EOIs and proposals.

• Managed daily office operations and maintained a productive work environment.
• Oversaw scheduling and logistics for meetings.
• Recruited, interviewed and selected employees to fill vacant roles.
• Maintained accurate records of office supplies and equipment inventory.
• Assisted in preparing reports and documentation for client projects.
• Trained new staff on office procedures and best practices.
• Supported financial processes by managing invoices and budget tracking.
• Maintained filing system for records, correspondence and other documents.
• Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
• Ordered supplies and equipment to maintain adequate inventory levels.
• Performed general bookkeeping duties, such as reconciling bank statements.
• Supervised staff members, organized schedules and delegated tasks.
• Reviewed files and records to obtain information and respond to requests.
• Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
• Managed, scheduled and coordinated office functions and activities for employees.
• Created spreadsheets in Excel to track data such as vacation requests, sick days .
• Implemented and maintained company protocols to facilitate smooth daily activities.
• Provided administrative support to the management team, including assisting with preparing reports and presentations.
• Coordinated meetings, conferences, travel arrangements and department activities.

• Was responsible for all secretarial work at the BEP office in Windhoek.
• I was in charge of the communication to the 13 Regional Education Offices and the respective BEP teams in the regions, and of regular networking among all parties.
• Operated the telephone, fax, and email; composed and prepared correspondence as assigned.
• Developed and maintained an efficient and updated filing system, and ensured that the filing system was always in good order.
• Kept inventory lists of equipment.
• Organized and prepared workshops and meetings.
• Maintenance of office equipment and supplies.
• Arranged meetings, scheduled out-of-town travel, and kept an effective record system of important appointments and planning arrangements.
• Administered and disbursed petty cash, kept the cash book, and assisted in pre-accounting for bookkeeping.
• Performed other related duties, as assigned.
• Supported the African Languages Project on a limited scale, in coordination with the National Coordinator.

• Organized workshops.
• Assisted the Head of the Field Office with program work on sustainable and rural livelihoods projects.
• Was responsible for preparing the quarterly financial statistics on all DFID-funded programs in Namibia.
• Prepared the quarterly work plan for the Field Office.
• Made flight arrangements, as well as hotel bookings, for field office staff and visiting advisors.
• Compiled programs for visiting advisors.
• Arranged meetings for advisors.
• Kept a record of the monthly expenditure of all projects.
• Assisted the Education and Health Program Officer with program work.
• Organized and took part in project reviews.
• Liaised with the Accounts and Contracts branch in East Kilbride, UK regarding the Namibia programs.
• Attending meetings on programs when needed.
• Ordered DFID publications from DFID HQ, and dispatched as needed.

• Assisted with administrative duties at the DfID Southern Africa office in Pretoria, South Africa.

• Secretarial services for the office of the CEO, i.e., filing, mailing, appointments, and typing.
• Typing services for about 20 education officers on curriculum development documents, letters, photocopying, and taking messages.
• Liaison in the Institute between the office of the CEO and other divisions and directorates in the Ministry, as well as private institutions.
• Organized various education workshops and international education conferences at the National Institute for Education Development, Ministry of Basic Education, and Sports.
• Typed modules/syllabuses in local Namibian languages.
• Provided administrative support to the Curriculum Development department.
• Part-time transcribing services for consultants.