JEANNE BEZUIDENHOUT
Windhoek
Summary
A confident, multi-skilled & capable executive with excellent knowledge of finance, payroll & accounting procedures. Exceptional analytical & problem solving skills & able to provide financial information to all areas of the business whilst ensuring that all management information is accurate. Having a proven ability to drive out inefficiencies through process improvement as well as assist in the maintenance & development of financial systems and accounting procedures. Now looking for a new & challenging accountancy position, one which will make best use of my existing skills and experience & also further my development. Good all round Financial Accounting Knowledge. Knowledge of Accounts Payable & Receivable processes and procedures. Experience in using SAGE ERP 300, SAGE ERP 300 PEOPLE Payroll. Strong Excel skills. Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions. Self-motivated [Job Title] brings proven leadership, organizational and customer relations skills. Independently solves problems and keeps teams on task to handle diverse business requirements. History retaining clients and talented staff.
Overview
21
21
years of professional experience
Work History
Administrator: Debtors, Creditors & Office Admin
Namclear(Pty) Ltd
07.2014 - Current
- To ensure the timeous collection of Namclear's debtors' book in order to optimize cash flow, minimize risk and reduce outstanding debtor's book to an acceptable level
- To ensure the company policies and procedures are adhered to in respect of handling debtor accounts
- To timeously alert the management to potential collection problems
- Engage with Debtors on a professional manner; Follow up on all Debtors enquiries received; Resolving daily Debtors queries and ensuring query resolution register is maintained; Follow-up on debtors related issues and the tracking thereof; Preparation and posting of intercompany invoicing; Preparation and posting of rental income invoices; Preparation and distribution of debtor's statements; Preparation of monthly standard invoices; Clearing and balancing of internal accounts: Petty Cash; Debtors reconciliations; Maintaining debtor's files and supporting documentation; Daily / weekly / monthly Reporting to management on outstanding debtors; Ensure debtor collection are in line with the agreed budget process, i.e
- Timeframes; Ensure payments to suppliers are made on time and according to payment policy; Liaison with internal and external suppliers; Engage with Creditors on a professional manner; Follow up on all Creditor enquiries received; Resolving daily Creditor queries and ensuring query resolution register is maintained; Preparation and checking of vendor reconciliations; Follow-up on all outstanding payments; Follow-up on creditor related issues and the tracking thereof; Preparation of vendor reconciliation checklists; Reconciliations - head office main account; Reconciliations - sundry creditors (excluding losses); Maintaining creditors files and supporting documentation; Daily / weekly / Monthly Reporting to management on creditor status / outstanding payments; Ensure creditor payments are in line with the agreed budget process, i.e
- Timeframes; Supply input to the annual budget process and highlight monthly fluctuations timeously; Capture & Reconcile salaries for all Namclear staff to ensure that staff can be paid on time; Time and attendance must balance with VIP Payroll Leave Module and ensure that HR received all original signed and approved Leave applications; Prepare & reconcile monthly payments for 3rd Parties (P.A.Y.E., Pension and Medical Aid and Social Security); Calculates PAYE for the relevant period and enter pro-rata tax deduction on payroll ensuring that payment is made in accordance with current Government Gazette / Tax Tables; Process payments & ensures that payment advices are forwarded to the 3rd Parties (P.A.Y.E., Pension and Medical Aid and Social Security); Assist Tenants on Maintenance to their Units; Assure that Building stay in good condition; Preparing of Bank Reconciliations, and VAT return Recon; Maintenance of Petty Cash; Yearly returns (PAYE); Monthly returns like PAYE, import VAT and withholding Tax VAT return on or before the 25th of that month; Placing of Adverts, Preparing interview packs, reference checks; Prepared Job contracts to New Employees after completed by FM; Enroll New Employees on Medical Aid, PAYE, Social Security, Pension Fund; Maintaining Accurate records of the new and current staff (Information Sheet, ID, Birth Certificates, Marriage Certificates, Qualifications, CV, Job Offer, Job Contract); Terminate Biometric access; medical aid & social security for resigned staff; Maintaining accurate recording of all leave e.g annual & sick leave; Maintaining Telephone list & time and attendance; Manage the Time and Attendance system (Turbotime ); Access Control: granting finger access/removing staff and vendors; Biometric updates for new recruits.
Personal Assistant: Chief Executive Officer
Namclear (Pty) Ltd
03.2011 - 06.2014
- The key objective of the Personal Assistant is to provide daily operational and Administrative support to the Chief Executive Officer of the Company
- Schedules and confirms appointments and meetings for the CEO; Manages CEO's workload, acts as gatekeeper and follow-up on meetings; Receives and screens all incoming calls and visitors to the division in a professional and courteous manner; Receives and directs all incoming correspondence, documents and track/record action taken to ensure proper flow of correspondence; Prepare and proofread and edit all outgoing correspondence e.g
- Letters, reports and other, on behalf of the CEO; Work closely with the CEO to ensure that all projects and activities are up to date and ensure relevant managers produce monthly/annual/quarterly management or board reports; For internal and external meetings: prepares and circulates agenda and list of participants, distributes documentation as necessary, attend meetings and produce and distribute minutes of meetings; Assist the CEO to facilitate and ensure effective communication between Namclear and its stakeholders for effective reporting to the Board; Manages contact reference document for the CEO; Make bookings and ensure travel arrangements are in place for CEO and staff within divisions and consultants; Render administrative support to all the departmental managers as and when needed; Book venues, equipment and refreshments when arranging events; Creates and maintains electronic filing system for easier reference and to ensure the security of information; Maintains office equipment and reports defective equipment within the division; Assist with HR related issues; Confidentiality: Maintain absolute confidentiality in regards to employees, company information & human resources issues.
Personal Assistant: Financial/HR & Administrative Manager/Shareholder
Mister Meat Producer
04.2010 - 03.2011
- The key objective of the Personal Assistant is to provide daily operational and administrative support to the Financial/HR & Administrative Manager/Shareholder of the Company
- To design, introduce and maintain an effective and professional communication system that allows a smooth flow of information internally and externally; To render technical assistance to the Financial/HR & Administrative Manager/Shareholder with regard to meetings and appointments; To render logistical assistance to the Financial/HR & Administrative Manager/Shareholder when travelling; To render fast and accurate typing services to the Financial/HR & Administrative Manager/Shareholder; to manage the events of the organization and similar contracts in and effective and professional manner; to administer the office in a competent and efficient manner; Assist with all Customer & Supplier queries as requested; Assist with all other queries as requested; Assist with the drafting and preparation of all HR documentation as requested; Assist with all HR issues as requested; Assist with all marketing and Customer Relationships as requested; General research, clerical, and project based work.
Business Support Administrator
NACOBTA
04.2008 - 08.2009
- The key objective of the Business Support Administrator is to administer the Tourism Business Support Programme (TBSP) as well as provide administration services to other funded tourism businesses which may not be a part of the TBSP
- To strive towards providing services of a high standard so that a flawless and timely execution of project activities is ensured by providing effective services to the programme, the Executive Director as well as external service providers
- Assisting with effective and creative marketing initiatives for the benefit of the organization as well as the CBT sector
- Supervising, monitoring and evaluate any contractor/consultant hired by the NACOBTA Trust for the enhancement of the CBT sector in conjunction with the Executive Director
- To execute the responsibilities of the organization's director in her absence within limits of authority.
Secretary to the Director
NACOBTA
04.2004 - 03.2008
- Directed day-to-day office operations, providing fundamental support to company Director, Board of Trustees and team of consultants
- Managed accounts payable, receivable, and payroll
- Purchased all hardware and software, performed application upgrades, and trained staff in use of office computer resources
- Oversaw a wide variety of administrative functions, supporting all director-level projects and information-management processes
- Compiled and analyzed data from monthly reports to prepare directors' presentations to executive management
- Developed internal correspondence that facilitated effective communication and transfer of information between local/international and the members of NACOBTA
- Played key role in design of inter-office intranet, collaborating with Web developers to identify and define essential components of site functionality
- Coordinated and hosted successful client seminars, creating invitations and promotional materials and booking venues.
Secretary / Receptionist
Image Tours & Travels
05.2003 - 03.2004
- Directed day-to-day office operations, providing fundamental support to the Director
- Oversaw a wide variety of administrative functions, supporting all director-level projects and information-management processes
- Payroll administration/HR, representing the company at Trade Fairs and Expo's
- Reservation bookings.
Education
Purchasing, Procurement & Record Management -
Namibia University of Science & Technology
09.2018
Payments Course -
Payments Association of South Africa
05.2017
Basic Accounting -
PWC
03.2017
Excel Level 2 -
IIT
02.2017
Basic First Aid -
EMTS
12.2016
Introduction to Finance -
Jobs Unlimited
02.2015
Tax Detailed 2015 -
Softline VIP
02.2015
VIP Payroll -
Softline VIP
07.2014
Leave Management -
Softline VIP
07.2014
Minutes Writing Course -
Polytechnic of Namibia
10.2005
Secretarial Course -
College of Excellence
04.2003
Grade 12 -
Dr. Lemmer High School
12.1997
Skills
- Good all round Financial Accounting Knowledge
- Knowledge of Accounts Payable & Receivable processes and procedures
- Experience in using SAGE ERP 300, Sage 300 People Payroll system, Strong Excel skills
- Excellent communication and organization skills
- Numerate
- Investigative
- Proactive problem solver
- Confident
- High stress threshold
- Hardworking
- Intelligent
- Eye for detail
- Honest
- Customer Service
References
Available on request.
Timeline
Administrator: Debtors, Creditors & Office Admin
Namclear(Pty) Ltd
07.2014 - Current
Personal Assistant: Chief Executive Officer
Namclear (Pty) Ltd
03.2011 - 06.2014
Personal Assistant: Financial/HR & Administrative Manager/Shareholder
Mister Meat Producer
04.2010 - 03.2011
Business Support Administrator
NACOBTA
04.2008 - 08.2009
Secretary to the Director
NACOBTA
04.2004 - 03.2008
Secretary / Receptionist
Image Tours & Travels
05.2003 - 03.2004
Purchasing, Procurement & Record Management -
Namibia University of Science & Technology
Payments Course -
Payments Association of South Africa
Basic Accounting -
PWC
Excel Level 2 -
IIT
Basic First Aid -
EMTS
Introduction to Finance -
Jobs Unlimited
Tax Detailed 2015 -
Softline VIP
VIP Payroll -
Softline VIP
Leave Management -
Softline VIP
Minutes Writing Course -
Polytechnic of Namibia
Secretarial Course -
College of Excellence
Grade 12 -
Dr. Lemmer High School