HELVI FRANS

• Engaged in daily communications with internal partners and identified document-related issues that required interdepartmental cooperation.
• Scanned paper documents into computer and assigned identification numbers to simplify tracking process.
• Adhered to established procedures for handling sensitive and classified documents to retain chain of custody integrity.
• Maintained organized and efficient document flows by using excellent planning and multitasking skills.
• Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
• Worked with internal staff to process documents and sent for closing.
• Transmitted documents, organized revisions and tracked changes.
• Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
• Managed file archival and information retrievals.
• Collaborated across departments and levels of management to gain consensus on procedural documentation.
• Managed training courses, setup and maintenance for document control systems.
• Oversaw creation, routing and data input of bills of materials, ECOs, ECRs and ISO documents.

My duties are as follows:

•Implementing a file plan for the company to ensure that records are systematically organised and ease retrieval of records in the organisation.
•Creating an inventory for the company’s records
• Scanning records
• Implementing the Records Management policy
• Creating the Retention and Disposal schedule policy

• Used critical thinking to break down problems, evaluate solutions and make decisions.
• Paid attention to detail while completing assignments.
• Participated in team projects, demonstrating an ability to work collaboratively and effectively.
• Skilled at working independently and collaboratively in a team environment.

I worked on a project (Record Management Services Project) for Social Security Commission and did consultancy services such as; Data sorting, Data sequencing, Indexing and Registry Services.

• Maintained accuracy of records by verifying accuracy of data in records.
• Updated records with new information.
• Assisted with typing, data entry, and answering incoming calls as required.
• Sorted all paperwork and documents alphabetically and according to dates and significance.
• Generated reports from database systems to track records.
• Utilized document imaging software to index, store and retrieve records.
• Developed efficient filing system to retrieve records quickly.
• Assisted with record management system implementation and maintenance to streamline operations.
• Cultivated strong relationships with vendors and partners supporting administrative operations.

My role was to perform registry duties at the office of the Prime minister, division Human Resources. I created files, assisted users/employees in finding specific records. I recorded the incoming and outgoing records.

• Organized, reviewed, and filed paperwork for secure recordkeeping.
• Verified paperwork accuracy and checked for completion prior to processing.
• Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.