Gina Martha Shifotoka-Dongwi
Rehoboth
Summary
Dynamic Senior Accountant with extensive experience at the Ministry of Defence, excelling in budget preparation and general ledger reconciliation. Proven ability to lead teams and deliver training, ensuring compliance and accuracy. Adept at financial reporting and procurement management, I bring strong problem-solving skills and meticulous attention to detail to drive organizational success.
Overview
21
21
years of professional experience
Work History
Senior Accountant
Ministry of Defence
Windhoek
08.2024 - Current
- Oversaw budget preparation and forecasting for multiple departments.
- Reviewed and reconciled general ledger accounts to ensure accuracy.
- Collaborated with auditors during annual audits to provide necessary documentation.
- Maintained detailed records of account transactions, including invoices, payments, and journal entries.
- Prepared monthly financial reports for management review.
- Prepare TAW monthly.
- Capture the internal budget book.
- Supervise the budget office.
- Approve TAW and journals.
- Attend procurement meetings.
- Do external virements.
- Capture the forward budget plan per month.
- Do the continuation of the forward budget plan.
- Do the budget split for the financial year.
- Assist with the budget estimates for the MTEF.
- Assist with the budget appropriation for the financial year.
- Assist the chief with any other duties.
- Help with the payments of suppliers.
- Attend to queries from suppliers and internal clients.
- Approve internal and external virements.
- Give trainings on requisition and budget related matters
ACTING SENIOR ACCOUNTANT BUDGET / ACTING SENIOR ACC BANK REC
MINISTRY OF DEFENCE
Windhoek
05.2015 - 07.2024
- Passing all manual journals regarding corrections on the bills payable.
- Facilitate the keeping of records of all expenditures from DAs.
- Ensure suspense accounts, which are not transferable to the next financial year, have zero.
- Completion of the FBP and FBP for the rest of the budget as soon as the budget is approved.
- Passing all manual journals regarding corrections and bills payable.
- Keep a petty cash register.
- Maintain the day-to-day progress of the office, and keep order and control.
- Working with procurement to ensure that all procedures are followed before payments are made, that procurement tender numbers are correct, and that the right numbers are used for different payments.
- Assist with procurement day-to-day inquiries in order to maintain a smooth flow of payments and requests for quotations.
- Supervise the accountants and account assistants.
- Prepare the yearly budget and the three-year rolling budget.
- Approving of journals and virements.
- Do external virements?
- Do reconciliation on bills payable.
- Do MOF forms.
ACCOUNTANT
MINISTRY OF DEFENCE
03.2011 - 05.2015
- Preparing and requesting the monthly Treasury Authorization Warrant (TAW) for Submission to treasury.
- Passing journals on the IFMS system
- Processing and analyzing of Financial Authority Request (FA's) for submission to The financial authority group
- Completion and distribution of Funds Distribution Certificate
- Printing and distribution of various reports
- Filling documents that have to do with budget control
- Reconciling the daily FA register for different main and subdivision
- Preparing payments and forwarding them to creditors
- Help with the budgeting and distribution of funds within the main and subdivision of the ministry.
- Verify supplier's invoices
- Give training for budget and commitments
RESULT CENTER SUPPORT OFFICER
ELECTORAL COMMISSION OF NAMIBIA
11.2010 - 12.2010
- Entering of results into the system (Data capturing)
- Verifying that results are correct entered by the first data capturer
- Helping with the distribution of food for the headquarters employees
ASSISTANT RECEPTIONIST
SPECIAL VEHICLES RESOURCES
09.2010 - 09.2010
- Answering of calls
- Attend to clients
- Send Faxes
- Write out cheques
- Manage sales and purchases Receipts
- Do filling
- Manage petty cash
- Send out mails
- Do all the typing
Assistant Receptionist: Contract
CITY OF WINDHOEK
09.2009 - 12.2009
- Company Overview: (community development division)
- Answering of phone
- Attend to clients
- Capture data
- Send faxes
- Take messages
- Survey clients
- Order stationary
- Accept and sign for deliveries
- Scan documents
- Request cheque payments for the other students
- Attend meetings
- (community development division)
Data capture: Contract
CITY OF WINDHOEK
04.2009 - 07.2009
- Company Overview: (community development division)
- Data capturing
- Demarcation of land
- Relocating of people from one erven to another
- Do administrative work
- Do Field work
- Attended workshops and do projects
- Did community work
- (community development division)
Stock controller
JET STORE OSHAKATI
08.2004 - 11.2004
- Counting of garments
- Seeing how many of the garments where sold
- Check how many of the garments were missing
- Check how many of the garments were spoiled
- This was just a temporary part time job in order to help me gain experience.
Education
Bachelor of Technology - Economics
POLYTECHNIC OF NAMIBIA
WINDHOEK, Namibia10.2009
HIGCSE -
SUIDERLIG HIGH SCHOOL
Keetmanshop01.2003
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Access
- Microsoft Outlook
- SPSS
- PC GIVE
- Internet
- IFMS
- Budget preparation
- General ledger reconciliation
- Treasury authorization
- Procurement management
- Team supervision
- Problem solving
- Attention to detail
- Effective communication
- Training delivery
- Financial statement preparation
- Journal entry review
- Nonprofit accounting
- Team Training
- Budget administration
Skills Experienced - Computer
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Access
- Microsoft Outlook
- SPSS
- PC GIVE
- Internet
- IFMS
Motto
Is to become a successful lady in life and never to give up in what I believe in. Have faith in God and never underestimate yourself. When you start with something always finish it. Work as hard as you can when given an opportunity in life because there is a lot of people out there that will want to be given a chance like yours.
References
- Mr Medusalem Ashipala, PC: Settlement, City of Windhoek, 061-2903153, 0812522446, Windhoek
- Mrs Maryln Maurihungirire, Dep Director Finance, Ministry of Defence, 061-2042243, 0815872000, Windhoek
- Mr J.A Beukes, Deputy Director Budget Analyst of Finance, Ministry of Defence, 061-2042014, 0811250432
Extracurricular Activities
Treasurer of the Polytechnic AIDS Awareness Club
Hobbies and Interests
- Reading novels
- Reading the bible
- Reading magazines
- Watching movies
- Socialising with friends
High School Background
SUIDERLIG HIGH SCHOOL, 2002-2003, English Second Language, Economics, Mathematics, Accounting, Business Studies, Natural Economy
Personal Information
- Criminal Record: none
- Date of Birth: 03/07/83
- Nationality: Namibian
- Driving License: code 8
- Marital Status: Married
Languages
English
First Language
Afrikaans
Upper Intermediate (B2)
B2
Oshiwambo
Upper Intermediate (B2)
B2
Timeline
Senior Accountant
Ministry of Defence
08.2024 - Current
ACTING SENIOR ACCOUNTANT BUDGET / ACTING SENIOR ACC BANK REC
MINISTRY OF DEFENCE
05.2015 - 07.2024
ACCOUNTANT
MINISTRY OF DEFENCE
03.2011 - 05.2015
RESULT CENTER SUPPORT OFFICER
ELECTORAL COMMISSION OF NAMIBIA
11.2010 - 12.2010
ASSISTANT RECEPTIONIST
SPECIAL VEHICLES RESOURCES
09.2010 - 09.2010
Assistant Receptionist: Contract
CITY OF WINDHOEK
09.2009 - 12.2009
Data capture: Contract
CITY OF WINDHOEK
04.2009 - 07.2009
Stock controller
JET STORE OSHAKATI
08.2004 - 11.2004
Bachelor of Technology - Economics
POLYTECHNIC OF NAMIBIA
HIGCSE -
SUIDERLIG HIGH SCHOOL
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