Fabiola Tjihoreko

• Provided technical support for customers using the company's products or services

Core Responsibilities

• Organize internal/external meetings (Including Invitations, confirmations, participant lists, etc.) Facilitated day to day managing of workshops, trainings, conferences in terms of participants and catering.

• Sourcing and booking venues for conferences, launches, workshops, trainings, meetings, including the audio-visual equipment’s.

• Supporting the preparation and timely submission of company’s Accounts and Financial Reports in support of six-monthly Interim invoices and requests, as well as managing Key Experts & Non-Key Experts days.

• Monthly reconciliation of company and incidental accounts.

• Administration of petty cash.

• Drafting letters and memos for processing to the office of the ED for approval by the ED.

• Ensuring that all INT/Programme financial transactions comply with the Ministry of Finance VAT regulations, maintaining two separate VAT Accounts (Company funds and Incidental Expenditure.) and submitting, and reporting on VAT tracking reimbursement claims.

• Managing office supply inventory such as Stationery, Office equipment, office furniture, Technology supplies, General office supplies, Breakroom supplies.

Administration:

• Dealing with the public and assisting visitors to the Programme Support Offices.

• Developing and maintaining logs of meetings.

• Responding to queries and correspondences from Government Agencies, Programme and EDF beneficiaries, service providers and stakeholders.

• Supporting the NAO/NPC staff on the EDF Desk with respect to the PRAGG compliant implementation of the Livestock Support Programme and the Enhancing Participatory Democracy Programme.

• Organizing official functions, workshops, meetings, launches etc., including confirming availability of suitable venues and sourcing quotations, for 40-50 participants, for plus/minus 12-15 events.

• Supporting the processing of Programme-related Temporary Residence/ Work Visa/Applications (through the National Planning Commission to the Ministry of Home Affairs) for senior project personnel from the company, Key and Non-Key Experts contracted under the auspices of the NAO/NPC Support Programme. Also took care of accommodation for some international non-key experts.

• Activity 3.3 Visibility actions under EDF projects, sourcing quotations and facilitating the process of designing & printing of Pull-up banners, year planners, note pads, and pocket folders, for big visibility events i.e. LSP Vehicle hand over, MIP launch.

Coordination:

• Supporting the planning, preparation and processing, printing, and distribution of NPC ODA Contract Focus, Procurement Notices and Tender Dossiers for Supplies, Services and Works.

• Providing technical and procurement support to the various EDF funded Programmes in Namibia.

• Assisting with designing and development of a digital archiving and retrieval system with respect to ODA documentation. (Filing of physical copies and online archiving) of Programme and related contracts.

Ad hoc requests for support from the Integration’s team.

• Interfaced with other departments to ensure timely resolution of issues impacting reconciliation processes.

• Reconciliation monthly Bank Statements for all ten branches.

• Reconciling speed-points / cash transactions

• Recording and filling cash-sheets and bank statements for all eleven Branches

• Attending to customer queries re. overcharging/double-charging etc. at individual branches

• Liaising with the main bank regarding deposits not correctly reflected in the bank account and/or funds deposited into to incorrect accounts branch level.

• Ensuring that all Branch Chief Cashiers’ reconciliation and open-till sessions are properly cleared.

• Confirming (against goods incoming documentation) and authorising payments to suppliers.

• Conducting quarterly regional visits to verify monthly stock-control returns.

Supervising junior Clerks / Bank Reconciliation Clerks.

• Compiled reports on daily transactions for management review.

• Preparing monthly financial reports.

• Recording all financial transactions for Head Office.

• Preparing requisitions.

• Conducting Bank reconciliations.

• Performing all administrative duties within the Finance Department.

• Attended to finance queries from regional staff.

Petty cash administration.