Chanico Rudene Adams

Key Accountabilities and Responsibilities:

• To act as a key point of contact within the Firm for the Client. This will involve responding quickly (within 24 hours or earlier on all client requests) to, as well as anticipating, client requests / needs, keeping clients informed of progress in relation to all aspects of the service provided, and maintaining regular contact with the clients;
• Manage a portfolio of clients including control of billings, time charged (WIP) and cash collections within the Firm’s criteria;
• Manage Human Resource recruitment, assignment, development, training and disciplinary actions for employees within department, within the Firm’s criteria;
• Review of work prepared by members of staff in the department;
• To ensure assignments are completed within agreed budgets and keep Client and Partner informed of overruns and plan staff assignments in order to give an appropriate spread of experience including preparation of budgets. Agreeing of budgets with clients, assigning appropriate level / s of staff members to perform the assignment (taking into consideration of the employee / s experience and technical ability in order to mitigate risk and ensure quality control on all assignment).
• Manage assignments to ensure employee / s are performing their tasks at hand accurately and within given budget as well as applying the Firms Quality and Risk Procedures;
• Ensure and oversee timeous completion of assignment and keeping to given deadlines;
• Delivery of high standard, technically correct products (Reports, AFS, Management Accounts, etc.) to the clients;
• Ensure that the billing / invoicing of the client is done upon completion of assignment (ie. at delivery of product) and collection of payment is received on agreed terms;
• Ensure that the Firm’s Quality Control procedures are adhered to including engagement quality compliance reviews, where applicable;

Monthly Tasks:

• Meeting with potential new clients and set-up clients on Pastel Partner and Pastel Payroll;
• All administrative tasks included in the above mentioned;

Yearly Tasks for Close Corporations and Individuals in trade:

• Compiling of Annual Financial Statements using CaseWare Working Papers;
• Annual taxation calculation, including calculations for Recoupment, Wear and Tear, Deferred Tax and all necessary working papers;
• Calculation of Provisional Taxes and completing of returns;
• Proposals for potential new clients and all related administrative tasks thereof.

• Recording monthly / Bi-Montly transactions on Pastel / XERO up to trial balance, performing general reconciliations i.e;
• Bank, VAT, creditors, debtors reconciliations and preparing general journals throughout the year and year- end journals;
• General accounting / bookkeeping functions and Namibian Income tax calculations;
• Planning, performing, preparation of working papers for financial statements in accordance with the relevant framework and standards and preparing budgets;
• Planning, performing, preparation of working papers for management accounts;
• Calculating and submitting income tax returns for businesses / individuals;
• Calculation of provisional taxes and completion of returns;
• Calculating and submitting VAT, PAYE, Social Security and Import VAT returns;
• Payment of PAYE and Import VAT on behalf of the client;
• Monthly client payroll;
• Supervise, train and assist junior trainees in their execution of detailed instructions;
• Assisting junior trainees on pastel / Xero / Quickbooks, client information and preparation of annual financial statements;
• Review work performed by junior trainees;
• Proposals for potential new clients and related administration tasks thereof;
• Prepare and perform bi-monthly VAT audit at the Receiver of Revenue.

The client basis is focused in a wide variety of types of industries from small to large sized entities:

Property investment, retail, tourism, shipping agencies, import/export, courier services and agriculture sector - factories in fishing industry.

Duties as Senior Cash Book:

• Capturing of daily bank charges of various banks;
• Preparing daily reconciliations of various banks;
• Dealing daily with foreign inwards and outwards;
• Ensuring all money collected is banked daily;
• Preparing monthly CMS interest for Management;
• Preparing monthly bank charges sheet for Management.

Duties as Assistant Accountant:

• Preparing monthly Financial Reports;
• Calculating and submitting of VAT Returns;
• Reconciling of Inter-group / Intercompany transactions;
• Posting of financial data on Excel spreadsheets and managed inventory;
• Reviewed general ledger entries and assessed accuracy;
• Balanced reports to submit for approval and verification.