Chama Chilambwe

• Coordinates budgeting activities with department heads to ensure accurate forecasting of revenue and expenses.
• Manages the preparation of monthly, quarterly, and annual financial reports for executive management.
• Develops and implements financial strategies to maximize revenue and reduce costs.
• Review daily cash balances to ensure sufficient funds are available for operations.
• Establish internal controls to safeguard assets and prevent fraud.
• Create policies and procedures related to finance and accounting functions.
• Analyzes financial performance data to identify opportunities for improvement.
• Oversees accounts payable and receivable processes, ensuring the accuracy of invoices and timely payments.
• Monitors changes in legislation that affect the Agency's finances.
• Collaborates with external auditors during year-end reviews of financial records.
• Assists in the development of long-term strategic plans for the agency.
• Supervises accounting staff in their day-to-day responsibilities.
• Provides leadership coaching and mentoring for team members.
• Plans and coordinates risk mitigation strategies to protect agency assets.
• Advises the executive team on the financial implications of activities, strategic initiatives, and operational changes.
• Performs any other duties as assigned by the Director General and the Board, from time to time.

• Facilitated and managed the consolidation of the annual departmental work plans and budgets.
• Monitored budgets and expenditures to ensure cost-effectiveness while maintaining quality standards.
• Contributed to the development and implementation of an effective financial management system that optimized the Agency’s financial resources, facilitated accurate measurement of performance, and mobilized resources.
• Contributed to the formulation and implementation of financial and administration policies, procedures, and strategies.
• Managed the development and implementation of adequate and effective internal control systems and procedures to safeguard agency assets.
• Managed the timely preparation of administration reports, management accounts, and financial statements.
• Supervised the external and internal audit process, and liaised with the Accountant.
• Ensured maintenance and cleanliness of buildings and surroundings to promote a conducive working environment.
• Ensured that all ZDA assets are adequately protected and insured.
• Assessed team members' skills and assigned tasks accordingly for optimal efficiency.
• Supervised and reviewed the performance of subordinates to ensure the effective execution of work assignments.

• Ensured timely payments of general and payments to suppliers when funds were available based on the planned sequence
• Checked that all requisitions for payments were accrued, signed and posted on the ACCPAC Accounting system before they were paid in order to reflect all the liabilities that were due
• Checked and verified all payments to ensure that they had all the required accompanying documents and for correctness and approvals before processing payment
• Ensured that payment vouchers, invoices, bank statements, and any other accounting documents were properly filed for easy retrieval
• Checked the Agency’s monthly payroll and ensured that payroll payment schedules were produced on time, salaries paid on time, statutory (PAYE, NAPSA) and other deductions effected and paid on due dates and payroll back-ups done after every payroll
• Checked and ensured that monthly bank reconciliations were prepared: reconciled asset accounts and the cashbook to the bank balances and maintained reconciliation files for the general ledger
• Prepared and maintained monthly schedules for all the accounts and ledger accounts on a monthly basis
• Prepared financial statements and management reports timely, in order to provide management information and aid decision making
• Prepared monthly management reports including variance reports for each directorate or department for performance monitoring and control
• Provided all the required information during internal/external audit assignments (schedules, reconciliations, vouchers, receipts, explanations etc.), and attended to internal and external audit queries promptly to facilitate smooth audits within the agreed time frames
• Verified accounting data in the ACCPAC accounting system to ensure integrity, security of data and completeness the financial information
• Checked and ensured the fixed asset register is updated for the efficient running of management accounting records
• Supervised external audit process and liaised with the Manager Finance on technical issues pertaining to the preparation of final accounts in conjunction with external auditors
• Agreed, monitored and reviewed performance of subordinates to ensure they met their performance targets

• Prepared the Board’s statutory financial statements and financial reports
• Coordinated the preparation of audit schedules and external audit
• Accounted for fixed assets and maintained the fixed assets register in order to keep an accurate record of the Board’s fixed assets
• Maintained the chart of accounts, i.e
• Reviewed the relevance and adequacy of existing account codes in order to ensure transparency and accurate disclosure of financial transactions
• Reviewed postings to sun systems to ensure accuracy of the trial balances as these feed into the monthly and quarterly reports
• Reviewed and approved expenditure returns and subsequently reimbursements to branches
• Checked the petty cash vouchers, supporting receipts and reimbursement in full view of laid down financial regulations
• Reviewed and approved payment vouchers for onward payment
• Checked payments above ZMW50,000
• Kept updated record of the Board’s financial obligations i.e
• Gratuity payable to contract employees not covered by the in house pension scheme as per generally accepted accounting practice but also to assist the Board in cash-flow planning and management
• Performed cashflow analysis to determine available funds for payments and investments
• Reviewed weekly reports on payments raised being a cash-flow management tool
• Prepared monthly payment schedules for ex employee’s pension payments
• Maintained supplier accounts
• Supervised subordinates

• Provided support to the Senior Branch Manager Lusaka via oversight and coordination of branch support services (finance and administration) to allow for adequate attention to core activities
• Prepared the branch’s activity based annual budgets
• Timeously processed and ensured recording and monitoring of all branch expenditure in full view of approved budget and laid down regulations and policies
• Prepared monthly branch expenditure returns for submission to head office and as basis for reimbursement and in same process ensure branch has sufficient funding to curb disruptions in planned and approved activities
• Managed the pool of branch vehicles and ensuring adherence to motor vehicle policy which aims to control motor vehicle running expenses, prevents misuse, prevents liabilities to third/general public, safeguards vehicles and reduces accelerated wear and tear
• Assisted the Estates Manager who is based in Ndola with supervision of property managers
• This includes matters related to invoicing and collection of rentals, sanitation; attending to tenant’s concerns, coordinating building repairs and maintenance, facilitating and ensuring payment of utility bills for properties
• Performed periodic branch debtors analysis as and when advised by DFM or RM
• Coordinated of branch procurements and other administrative work which includes ensuring security and availability of work tools, supervision of cleaners and branch administrative assistant (administration related work)
• Undertook several other assignments given by Director Fund Management and other senior officers

• Responsible for controlling and coordinating the budgetary process and financial operations of the Board in order to ensure sound financial management information systems
• Preparation of Quarterly Management Reports which include an analysis of organisational performance against set targets and budget
• Preparation of annual Organisation budget for management and subsequently the Board for review and approval
• Preparation of Management payroll
• Review and supervision of General Payroll and ensuring timely and accurate payment and reconciliation of organisations salaries and related dues
• Ensuring other staff related payments are valid and done with efficiency and accuracy
• Maintenance of staff debtors accounts which involves ensuring that loans and related advances are being recovered per approved recovery schedules
• Ensuring assessment of creditworthiness of members of staff in the event of an application for all loans and advances
• Supervision of Stores ensuring stores records are up to date and stock is secure, exists and is valued in accordance with International Accounting Standards
• Continually review, redesign, and implement corporate accounting reports to suit changes in departmental and corporate structures
• Facilitate and contribute to proper and adequate control systems, procedures and authorities to safeguard company assets in the new set up
• Continually review the payroll and other systems to enhance the effectiveness of those systems in the provision of financial and management accounting information
• Plan and direct the preparation of departmental operating and capital budgets and to ensure effective budgetary control to enable the Board to reduce admin costs

• Responsible for accuracy of organisation’s financial records for the Southern Region
• Approving payment vouchers which includes pension payments, as delegated by director Finance
• Checking payments above K50 million
• Review, processing and approval of re-imbursements to branches in full view of approved budget
• Prepare periodic report on payments raised
• Review of bank reconciliations prepared
• Coordinate the preparation of audit schedules and facilitate the external audit process
• Approve and raise journal vouchers depending on values involved
• Check and approve the retirements of business advances
• Maintaining the fixed asset register
• Maintaining the gratuity schedules for contract employees
• Maintain and review the chart of accounts and postings to sun systems to ensure accuracy of the trial balances which feed into the monthly and quarterly reports
• Check on petty cash vouchers submitted to ensure they comply with procedures
• Prepare monthly payment schedules for ex employee’s pension payments
• Prepare/facilitate preparation of the yearend Financial statements for audit purposes
• Maintaining supplier accounts
• Supervision of subordinates

Company Overview: Deloitte Zambia is one of the Big Four audit firms in the world, offering Taxation, Consultancy, and Audit and Assurance Services. Audits included Quality Tyres Zambia Limited, Dyno Nobel Zambia Limited, AHC MMS, Kagem Mining Limited, Mpelembe Drilling Company, Konkola Copper Mines, Manica Zambia Limited, Murray & Roberts Livingstone, Ndola Lime, and Mopani Copper Mines Plc.

• Assignment responsibilities on most of the above clients were as Accountant-in-Charge, involving developing an audit plan and audit programs for the different account balances, auditing the identified high-risk and sensitive areas, carrying out analytical reviews for the sections being audited and the accounts as a whole, supervising and reviewing audit progress and working papers, and reporting audit progress and arising issues to the assignment manager and partner.
• Other key responsibilities included the preparation of the report to management on the matters arising from the audit, and financial statements for the year under review.
• Conducted subsequent events reviews. This involves an analysis of the changes in financial and management information systems environment in a defined post-financial year period, reasonable enough to give a conclusive indication of the company’s performance and position in the current and preceding financial years, in order to establish the adequacy of the audit opinion arrived at earlier.
• Preparing time and cost reports, audit summary memorandums, disclosure evaluation forms, etc., as required by local and group auditors.
• Attending and arranging audit meetings with clients.
• Making travel and accommodation arrangements for the audit team for out-of-town assignments, and ensuring prompt client billing and collections.

• Major audits as Auditor in Charge included: Biosafety Capacity Building Project, Zambia Institute of Chartered Accountants (ZICA), Road Restructuring and Maintenance Project, Radio Mano Kasama, Zambia Export Growers Association, Media Institute for Southern Africa
• Job involvement on the above audits included: Facilitating audit planning and audit exit meetings with the client management; planning for the audit; preparation and build-up of Current Audit File; review of audit assistants’ file sections and other work; clearing manager and partner reviews; preparation of statutory financial statements, audit summary memorandums, fee/time & cost reports, audit clearance reports in the case of group audits and other management reports
• As Audit Assistant, provided professional services to the following clients: Norconsult, NRDC ZEGA Training Trust, and Best Value Zambia Limited
• Job involvement included auditing allocated sections of the organisation’s financial records and any other assignments allocated by the audit in charge