Anesia Cloete
Windhoek
Summary
I am optimistic that the blend of my work experience and a range of essential skills and expertise qualifies me for the role.
Herewith my responsibilities and attainments below:
· Review and update the project-related cost information.
· Coordinate the stakeholder engagements with the Non-Banking Financial Institutions and Project Team meetings including preparing agenda and taking high level project minutes.
· Submit requests for new budgets for supporting the projects.
· Convey the necessary changes in the meetings to the Project Managers and the Head: Strategy & Projects.
· Organized and oversaw the routine administrative tasks of more than three separate high value projects, simultaneously.
· Saved the project cost by approximately NAD 250 000.00 through excellent supplier/vendor relationships and implementation of various process improvements.
· Plan all seminars, travel and logistics, for individual team members, the Executive Committee Members, including the planning seminars and hosting of international delegates.
I have more than 9 years of experience as a Project Assistant at the Namibia Financial Institutions Supervisory Authority (NAMFISA) and am highly competent in all aspects of the position. I’m especially excellent at assisting the Project Sponsor (CEO) and the Head of Strategy and Projects, including the Project Managers with administrative functions and handling multiple regular business operations.
I’m also skilled at maintaining records of essential files and databases. I have repeatedly demonstrated that I am an outstanding team member with amazing organizational and multitasking capabilities, as well as the critical ability to function in fast-paced business environments over the years. Besides that, I demonstrated that I am a goal-oriented person with a deep desire to achieve all objectives and have been awarded a performance review score of more than 4.25 out of 5, for the past four years.
Overview
18
18
years of professional experience
Work History
Project Assistant
Namibia Financial Institutions Supervisory Authority (NAMFISA)
04.2015 - Current
- Assisted the Project Sponsor and the Head of Strategy and Projects, including the Project Managers, with administrative functions and handling multiple regular business operations
- Maintained records of essential files and databases
- Received a performance review score of more than 4.25 out of 5 for the past four years.
Personal Assistant
Brazilian Defence, Naval, Army and Air Attaché
01.2011 - 11.2014
- Provided administrative and secretarial support to Brazilian Defense Attaché
- Managed switchboard and handled screening of incoming calls
- Generated and typed correspondence, proposals, and reports
- Oversaw records management and safekeeping of documents.
JA
Pupkewitz MegaBuild (Head Office)
01.2010 - 01.2011
- Typed confidential letters, correspondence, documents, and manuals for the General Managers
- Calculated and compiled reports
- Managed pre-printed stationary and cartridges
- Maintained an organized and confidential filing system.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Passionate about learning and committed to continual improvement.
- Worked flexible hours across night, weekend, and holiday shifts.
- Managed time efficiently in order to complete all tasks within deadlines.
- Organized and detail-oriented with a strong work ethic.
- Paid attention to detail while completing assignments.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
Personal Assistant
Craton Mining and Exploration
08.2008 - 12.2009
- Took minutes of management and hearing meetings
- Managed switchboard and handled screening of incoming calls
- Generated and typed correspondence, proposals, reports, and quotations
- Assisted in human resource functions
- Made travel arrangements and accommodation bookings.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
- Displayed absolute discretion at handling confidential information.
- Contributed to a positive work environment through professional demeanor and strong interpersonal skills.
- Facilitated smooth office operations by managing supplies inventory and overseeing maintenance requests.
- Provided research assistance on various projects, leading to informed decisions based on accurate information.
- Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
- Monitored expenses closely, maintaining an organized filing system for easy access to financial records.
- Increased efficiency with organization of travel itineraries, ensuring seamless business trips.
- Boosted team morale, organized team-building activities that fostered positive work environment.
Creditors Clerk and Personal Assistant to Managing Director
Trustco Group International (Northern Namibia Development Company)
01.2007 - 08.2008
- Handled creditors administration, including preparation of invoices and disbursement of creditors cheques
- Managed bank reconciliation of cheques account
- Assisted in human resource functions
- Made travel arrangements and accommodation bookings
- Handled screening of incoming calls.
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Reduced errors in data entry by carefully inputting information into computer systems with attention to detail.
- Maintained filing system and organized customer documents for easy retrieval of information.
- Maintained a professional atmosphere within the office setting through effective communication skills and polished presentation abilities.
- Optimized office space usage, arranging workstations to maximize productivity.
- Streamlined document retrieval, meticulously filing documents both physically and electronically.
- Maintained up-to-date employee records to assist in human resources planning.
- Facilitated staff training sessions on new software, enhancing overall productivity.
- Managed inventory supplies to prevent shortages, ordering necessary items before depletion.
- Supported executive decision-making by providing detailed reports and summaries of office activities.
- Streamlined meeting logistics, coordinating schedules and preparing meeting materials to enhance focus and productivity.
- Fostered culture of continuous improvement by suggesting and implementing process enhancements.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Compiled and analyzed data to produce reports.
Education
Some College (No Degree) - Executive Support
- The Corporate environment
- Advanced Executive administration support
- Effective communication and conflict management
- Advanced computer practices
- Written communication and presentation skills
- The fundamentals of financial management
- Corporate project and events management
- Leadership and people management
- Staff training and development
- Self-management skills
Project Management Foundations - Project Management
05.2020
- Introduction to project management
- Initiating a project and identifying stakeholders
- Risk management
- Work breakdown structure
- Realistic scheduling and accurate estimating
- Understanding cost, schedule, and quality
- Selecting a project team
- Clear communication among project stakeholders
- Measuring progress and solving common project problems
- Advancing your practice of project management
Business Writing Skills Programme - Project Management
02.2020
- Introduction to business documents
- Business language and correspondence
- Use communication techniques effectively
- Writing Reports
- Writing meeting minutes
- Writing proposals
- Executive summary
High School Diploma -
12.2001
- Highest Grade Passed: Grade 12, IGSCE (2001)
- Typing
- Afrikaans
- English
- Accounting
- Economics & Business Studies
Skills
- Administrative Support
- Research abilities
- Team Support
- Meeting Coordination
- Attention to Detail
- Organizational Skills
- Management of Project Office
- Project Management Financial Control
- Adaptive and Flexibility
- Time Management
- Good Communication Skills and Team Spirit
- Documentation And Reporting
- Team Collaboration
- Business Correspondence Writing
- Scheduling and calendar management
References
- Guilherme Souza Dias, 255297 / 0811246214, Brazilian Defence Attaché
- Jaap Blaauw, 291 6709, General Manager: Human Resources at Pupkewitz MegaBuild
- Karl Hartmann, 223522, Exploration Manager at Craton Mining & Exploration
- Elmarie Janse Van Rensburg, 2754000, Managing Director: Human Resources at Trustco Group International NNDC
Timeline
Project Assistant - Namibia Financial Institutions Supervisory Authority (NAMFISA)
04.2015 - Current
Personal Assistant - Brazilian Defence, Naval, Army and Air Attaché
01.2011 - 11.2014
JA - Pupkewitz MegaBuild (Head Office)
01.2010 - 01.2011
Personal Assistant - Craton Mining and Exploration
08.2008 - 12.2009
Creditors Clerk and Personal Assistant to Managing Director - Trustco Group International (Northern Namibia Development Company)
01.2007 - 08.2008
University of Cape Town - Some College (No Degree), Executive Support
University of Cape Town - Project Management Foundations, Project Management
Varsity Academy - MasterStart - Business Writing Skills Programme, Project Management
Dawid Bezuidenhoudt Secondary School - High School Diploma,
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