Maritha Alwina KHURUSES

Provide high-level administrative support to executives and management.

Coordinate and schedule meetings, appointments, and company events.

Arrange travel logistics, including accommodation bookings, car rentals, and travel itineraries.

Prepare reports, presentations, and official correspondence.

Assist with marketing activities, campaigns, and promotional initiatives.

Coordinate marketing materials, advertisements, and social media updates.

Communicate with clients, suppliers, and stakeholders on behalf of management.

Maintain organized records, documents, and company databases.

Assist with HR-related tasks such as staff coordination, onboarding documentation, and personnel records.

Support planning and execution of marketing events, promotions, and business development activities.

Monitor marketing activities and provide administrative support to ensure smooth operations.

Key Responsibilities:

• Office administration and coordination
• Data capturing and reporting
• Debtors follow-ups and payment coordination
• Client communication and scheduling
• Document management and compliance administration
• Assisting management with daily operational tasks
• Providing high-level executive administrative support to management
• Assisting with Human Resources administration (staff documentation, leave tracking, contracts, onboarding support, payroll coordination)
• Coordinating and scheduling meetings, preparing agendas, and taking minutes
• Managing executive calendars and appointment scheduling
• Arranging travel logistics including accommodation bookings and car rentals
• Assisted associations with marketing, profile updates, event promotion, membership administration, invoicing, and payment tracking to ensure accurate records and effective communication.

Managed and organised documents for data entry and laboratory administrative purposes.

Verified the accuracy and validity of data captured into laboratory databases.

Assisted in receiving, organising, and safely handling COVID-19 samples for testing and processing.

Scanned, uploaded, and securely stored laboratory documents and records.

Prepared invoices, processed billing documentation, and assisted with debt collection by receiving and recording payments.

Communicated with clients regarding outstanding accounts while maintaining professional and confidential service standards.

Managed and organised documents for laboratory data entry and administrative purposes.

Verified the accuracy and validity of data captured into laboratory systems.

Assisted in receiving, organising, and handling COVID-19 and other blood samples for testing and processing.

Scanned, uploaded, and securely stored laboratory records and documentation.

Prepared invoices, processed billing records, and supported debt collection by receiving and recording payments.

Maintained professional communication with clients regarding outstanding accounts while ensuring confidentiality.

Represented the organisation as a Youth Ambassador, promoting democratic participation and civic awareness among young people.

Conducted community outreach and youth engagement campaigns to encourage voter registration and participation in elections.

Delivered information sessions in Mariental and surrounding constituencies to educate youth on the importance of voting and civic responsibility.

Assisted in promoting election awareness initiatives and supporting community communication efforts.

Managed stock control activities including receiving, storing, and monitoring pharmaceutical inventory levels.

Processed sales transactions and operated as a cashier while maintaining accurate financial records.

Provided front desk and customer service support, assisting clients with enquiries and product information.

Performed office administrative duties including documentation, filing, and record management.

Assisted with pharmacy operations such as preparing orders, organising shelves, and supporting general dispensing workflow under supervision.

Maintained cleanliness, organization, and compliance with standard pharmacy service procedures.

Performed data capturing and maintained accurate records of customer orders and product information.

Answered telephone calls and assisted clients with placing orders and enquiries.

Prepared invoices and delivery documentation for products to be dispatched.

Coordinated order processing to ensure timely preparation and distribution of customer orders.

Managed cashiering, stock control, and front desk customer service operations.

Provided training and guidance to junior staff members on operational procedures and service standards.

Assisted in monitoring inventory levels and supporting stock management decisions.

Maintained professional and calm communication when handling customer complaints or service-related concerns.

Supported operational improvements by assisting with administrative and service workflow processes.