Summary
Overview
Work History
Education
Skills
Websites
Personal Information
Certification
References
Timeline
Generic

Albertina Shiwale

Walvis Bay

Summary

Organized and detail-oriented administrative professional with a strong foundation in financial operations, business process management, and ERP systems. Holds a bachelor’s degree in science( Biology major) and a Diploma in Business Process Management, currently pursuing further studies in Business Management. Experienced in managing debtors and creditors, handling petty cash, and producing WIP (Work In Progress) reports. Adapt at working with systems such as Acumatica and Jarrison Time Systems, with a growing interest in operations, business analysis, and project coordination roles. Seeking to transition into a dynamic role with more responsibility, growth potential, and process impact. Diligent Administrative Clerk seeking new opportunities. Proficient in managing office tasks, coordinating schedules, and supporting team operations. Demonstrated ability to handle multiple responsibilities with efficiency and accuracy.

Overview

7
7
years of professional experience
1
1
Certification

Work History

Administrative Clerk

Ocean Liner Services A division of Manica Group Namibia
06.2024 - Current
  • Debtors Administration
  • Creditor's administration
  • Petty Cash administration
  • WIP Reporting
  • Petty cash management
  • Supported efficient data management, entered and updated records in database to ensure accuracy and completeness.
  • Assisted in budget preparation, gathered necessary documentation and performed initial analysis to support financial planning.
  • Ensured compliance with internal policies, conducted regular audits of office supplies and initiated reordering process.
  • Supported project management efforts, assisted in preparation of presentations and reports for key stakeholders.

Trainee

Orca Marine Services
01.2024 - 04.2024
  • Managing expenses and revenue related to launch operations. This includes tracking income from launches services, monitoring operating costs and implementing cost-saving measures where possible.
  • Coordinating with vendors and suppliers to procure necessary supplies, equipment, and services for launch operations.
  • Generating invoices, initiating purchase orders via Acumatica, and soliciting approval from managers.
  • Performed administrative functions, answering phones and filing paperwork in support of department.

Trainee

Woker Freight Services
11.2023 - 12.2023
  • Ensuring that all necessary customs documentation is completed accurately and submitted to relevant authorities for clearance. This involves preparing customs declarations, calculating duties and taxes, and consulting with customs officials to facilitate the smooth clearance of goods.
  • Managing the documentation required for international shipments, such as bills of landing, commercial invoices, packing lists, and certificates of origin.
  • Arranging the transportation of goods via various modes such as sea, or road based on the specific requirements of the shipment and the preferences of the client. This includes booking cargo space and tracking shipments to ensure timely delivery.

Trainee

Manica Logistics Center (MLC) Rennis Consolidated
08.2023 - 10.2023
  • Assist with tasks related to the storage, handling, and distribution of goods within a warehouse or distribution center.
  • Managing inventory, fulfilling orders accurately and efficiently, and maintaining the overall integrity of the warehouse operation.

Trainee

Lubrications Specialists a Division Manica Group Namibia (PTY) Ltd
02.2023 - 07.2023
  • Entering orders into the system, verifying pricing and availability, and coordinating with the warehouse or planning team for fulfillment and delivery.
  • Providing information about products, pricing, and order status.
  • Address customer concerns, resolve issues, and ensure prominent levels of customer satisfaction.
  • Help manage inventory levels by tracking stock levels, monitoring product demand, and coordinating with suppliers to replenish inventory as needed.
  • Assist with billing and invoicing processes, ensuring that customers are billed accurately, and payments are processed in a timely manner.

Trainee - Front desk and Properties

Manica Group Namibia (PTY) Ltd
10.2022 - 01.2023
  • Managing administrative tasks and ensuring smooth operations at the front of the house in various divisions of the organization.
  • Responding to inquiries from visitors and callers, providing information about the organization, its services, and its policies.

Trainee - Safety Health, Environment and Quality Department

Manica Group Namibia
06.2022 - 09.2022
  • Ensuring compliance with regulations and standards related to workplace safety, health, environmental protection, and quality management within an organization.
  • Identifying potential hazards, assessing risks, and developing strategies to mitigate them. This includes conducting safety audits, inspections, and investigations to ensure compliance and improve safety performance.

Data Enumerator

World Food Programme
03.2022 - 04.2022
  • Conduct face-to-face interviews and administer questionnaires to collect data from respondents.
  • Ensure that all questions are asked as per the survey protocol, without bias or leading the respondent.
  • Verify the accuracy of the information provided by respondents.
  • Cross-check responses to ensure consistency and completeness.

Genetics Intern

Cheetah Conservation Fund
08.2021 - 01.2022
  • Participate in genetic experiments and research projects under the guidance of senior researchers or geneticists.
  • Assist in DNA/RNA extraction, purification, and analysis.
  • Perform genetic sequencing and genotyping procedures.
  • Collect and record genetic data accurately, ensuring proper documentation.
  • Assist with extraction of DNA from scat samples using Qiagen kit, amplify the DNA using the PCR Thermocycler machine, and analyze the results using the unique machine, the 3130 genetic analyzers.

Laboratory Intern

Central Veterinary Laboratory
03.2021 - 04.2021
  • Support laboratory staff in conducting experiments by preparing equipment, materials, and samples as directed.
  • Accurately collect and record experimental data, ensuring meticulous documentation for analysis and reporting purposes.
  • Prepare and handle laboratory samples, ensuring adherence to established protocols and safety guidelines.
  • Assist in maintaining a clean and organized laboratory environment, including the proper disposal of waste materials and the cleaning of equipment.
  • Participate in quality control procedures, including calibration of instruments and ensuring compliance with quality assurance standards.

Presiding Officer

Electoral Commission of Namibia
10.2020
  • Enforcing Rules of Order at the allocated Polling station.
  • Overseeing and managing the proceedings of elections at the allocated polling station.
  • Conduct votes or polls when necessary, following established voting procedures.
  • Announce the results of votes and record them in the minutes.

Tutor

TEOSH Organization
01.2019 - 11.2020
  • Explain complex concepts in a way that is easily understandable.
  • Motivating students and fostering a cheerful outlook towards learning.
  • Assist students in developing effective study habits, note-taking techniques, and test preparation strategies.

Education

Diploma - Business Process Management

Namibia University of Science And Technology
Windhoek, KH
06.2024

Bachelor of Science - Biology Major & Physics As A Minor

Namibia University of Science And Technology (NUST)
Windhoek, KH
10.2021

High School Certificate - Science

Shikongo Iipinge Senior Secondary School (Tsandi Circuit)
Omusati Region
11.2016

Skills

  • Debtors & Creditors Administration
  • Work-In-Progress (WIP) Reporting
  • ERP Systems: Acumatica
  • Time Management Systems: Jarrison
  • Financial Processes & Petty Cash
  • Data Entry & Reporting
  • Business Process Support
  • Microsoft Excel (Intermediate/Advanced)
  • Attention to Detail
  • Communication & Team Collaboration
  • Customer service
  • Problem-solving
  • Dependable and responsible
  • Critical thinking
  • Computer skills

Personal Information

  • Date of Birth: 11/16/98
  • Gender: Female
  • Nationality: Namibian
  • Driving License: Code B
  • Place of Birth: Okahao, Namibia

Certification

MET - Microsoft Excel - Excel Intermediate

, Code B Manual Driving License

Oil & Gas Industry Operations and Markets from Duke University

Risk Assessment competency Certificate from Nirvana

Teaching English as a Foreign Language Course (120 Hours)


References

1. Elton Plaatje

Manica Group Namibia, Walvis Bay

+264 812231349, elton.plaatje@manica.com.na


2. Teopolina Shingenge TEOSH Academy, Windhoek

+26481 8768478, teoshinspiration@gmail.com


3. Monika Emvula-Shanduka Windhoek

+264 813434787, mtemvula@gmail.com

Timeline

Administrative Clerk

Ocean Liner Services A division of Manica Group Namibia
06.2024 - Current

Trainee

Orca Marine Services
01.2024 - 04.2024

Trainee

Woker Freight Services
11.2023 - 12.2023

Trainee

Manica Logistics Center (MLC) Rennis Consolidated
08.2023 - 10.2023

Trainee

Lubrications Specialists a Division Manica Group Namibia (PTY) Ltd
02.2023 - 07.2023

Trainee - Front desk and Properties

Manica Group Namibia (PTY) Ltd
10.2022 - 01.2023

Trainee - Safety Health, Environment and Quality Department

Manica Group Namibia
06.2022 - 09.2022

Data Enumerator

World Food Programme
03.2022 - 04.2022

Genetics Intern

Cheetah Conservation Fund
08.2021 - 01.2022

Laboratory Intern

Central Veterinary Laboratory
03.2021 - 04.2021

Presiding Officer

Electoral Commission of Namibia
10.2020

Tutor

TEOSH Organization
01.2019 - 11.2020

Diploma - Business Process Management

Namibia University of Science And Technology

Bachelor of Science - Biology Major & Physics As A Minor

Namibia University of Science And Technology (NUST)

High School Certificate - Science

Shikongo Iipinge Senior Secondary School (Tsandi Circuit)

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Albertina Shiwale